Executive Administrative Assistant

Multiple Locations
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted 4 days ago

Job Ad

Position: Executive Administrative Assistant - Americas

Hiring Manager: GM/VP - Americas


Vans: Be a Part of the Original

It was never about waving the brand like a flag, it was always about the people Paul Van Doren

Vans is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, Vans has thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture. We are constantly inspired by the expressive creators within our company and community as they bring new and innovative perspectives to help shape and transform the future of our business.

At Vans, our culture sets us apart and influences everything we do. We are driven by five values:

We are determined. We are connected to our consumers and to each other. We are inclusive. We are expressive and fun. And most of all, we are a family.

Vans is a subsidiary of VF, one of the worlds largest apparel and footwear companies with socially and environmentally responsible operations spanning numerous geographies, product categories and distribution channels. As we continue to expand, VF and Vans take great measures in developing and growing our people.

Vans is founded on a culture of learning. We take pride in our ability to facilitate learning opportunities by providing the resources and tools necessary to support each individuals pursuit of growth to achieve future goals driven by our brand purpose.

Our purpose to enable creative expression and inspire youth culture is fostered through inclusivity. We welcome anyone and everyone into our global family and proudly celebrate an environment where individuality is embraced, equal opportunities thrive, and everyone is empowered to reach their greatest potential.

By joining the Vans family, you will be immersed in an environment of incredibly supportive and collaborative people. We work very hard across a multitude of large initiatives to bring the Van Doren spirit to life. We live for what we do.

Executive Administrative Assistant (Americas): Become the Newest Member of the Vans Family

Vans is a leading action sports footwear, apparel and accessories company that has an extensive history of manufacturing excellence. We carry a sense of purpose to enable creative expression and inspire youth culture by celebrating and encouraging the Off the Wall attitude that comes from thinking differently. In this position, you are responsible for administrative support for a dynamic group of individuals in a fast pace environment. You are an administrative individual contributor who will apply what you learn and perform your duties to initiate action and facilitate team success while supporting the Vice President of Marketing, Vice President of Merchandising and our General Manager/Vice President of Americas.

How You Will Make a Difference:

You will be the face of the department and provide clerical support such as filing and organizing, faxing, sorting and distributing departmental mail, ordering supplies, internet research, calendar management, assisting employees, correspondence, making copies, travel arrangements, expense reports, answering, screening, and returning phone calls, etc. Coordinate meetings from small office meetings to larger off-site meetings exemplifying high level of executive presence. Your diverse experiences and background enable you to provide a unique perspective to fuel our global growth. Additionally, you are inclusive and value differing points of view. You will have the opportunity to interface with corporate and brand functions in multiple offices and regions. You will create and distribute presentations and reports for the Americas department. You will monitor adherence of the corporate credit card policy. Assist with card set up and approvals in Concur. You will assist in managing and tracking travel expenses and corporate expenses. You will exercise an entrepreneurial spirit by providing research and support for special projects within the department.

Skills for Success:

Years of Related Professional Experience: 3+ years

⏵ College-level education preferred for broad understanding of different principles and concepts as it relates to reporting and communication purposes.

⏵ Ability to successfully communicate with all levels of management.

⏵ Detail oriented and display discretion with sensitive information.

⏵ Ability to organize information and tasks.

⏵ Aptitude and willingness to learn and try new things.

⏵ System savvy with strong working knowledge of MS Outlook, Excel and PowerPoint.

⏵ Maintains high level of confidential information.

⏵ Demonstrates sense of urgency and follow-through on all assignments.

Special Physical and/or Mental Requirements:

⏵ Willing and able to work additional or flexible hours when needed

⏵ Bend, lift, open and move product and related office items varying in weight from 1 to 25lbs, depending on need