HEAD USA, INC.:
AP Inventory Analyst Job in Boulder, CO
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Closed
Boulder, CO
Full-time | Accounting, Finance, Operations
$52,000 - $54,000 annual
About the job
Head USA’s office in Boulder, Colorado is looking for a AP Inventory Analyst to join the team.
SUMMARY
Position requires full understanding of accounting principles in analyzing and preparing financial reports. Knowledge of integrated financial systems is essential (SAP). Other responsibilities include: Accounts Payable, Account reconciliation, journal entry processing, Travel/Expense Reimbursement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Managing high volume full-cycle AP workflow
2. Review 3-way PO matching and resolve any discrepancies with external teams and vendors
3. Maintain vendor records and invoice filing systems to assist with external audits
4. Serves as a liaison on all AP inquiries and communications between external suppliers and non-accounting personnel including invoice approval, reimbursement policies, etc
5. Maintain strong communication with vendors and respond to vendor inquiries in a timely manner
6. Review all invoices and payment requests for appropriate documentation and approvals, and code to the applicable general ledger account prior to payment
7. Act as a liaison between accounting, department leaders and vendors to ensure payments are processed on-time and in-line with budget expectations
8. Prepare corporate credit card reconciliation and journal entry input.
9. Expense report review and processing to ensure submissions adhere to company policies.
10. Inter-Company reconciliations.
11. Ad hoc reporting (Travel/Entertainment, Temp labor, etc)
12. Assist with special projects on an as needed basis
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university (desirable) as well as 2 to 3 years’ experience in a heavy AP processing environment.
COMPUTER OPERATIONS
SAP (ERP), and personal computer skills using Excel spreadsheets, together with proficient knowledge of electronic mail and word processing.
LANGUAGE SKILLS
Ability to read and interpret general business periodicals. Ability to write reports and general correspondence. Ability to effectively present information and respond to questions from managers, customers, other employees. Ability to define problems, collects data, establishes facts, and draw valid conclusions.
COMPETENCIES:
• Reasoning Ability -Strong analytical skills with ability to apply common sense understanding to tasks;
• Ability to define problems, collects data, establishes facts, and draw valid conclusions.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition; Aligns work with strategic goals; Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
• Dependability - Follows instructions in response to management direction and process and procedures; Accepts responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan; Demonstrates accuracy and thoroughness; ity; Applies feedback to improve performance; Monitors own work to ensure quality; Meets productivity standards and strives to exceed them; Supports organization's goals and values; Prioritizes and plans work activities; Develops realistic action plans.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed; Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals; Strives to improve productivity standard; Looks for ways to improve and promote quality
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position
Adaptability - Adapts to changes in the work environment; Able to manage competing demands; Changes approach or method to best fit the situation
SUMMARY
Position requires full understanding of accounting principles in analyzing and preparing financial reports. Knowledge of integrated financial systems is essential (SAP). Other responsibilities include: Accounts Payable, Account reconciliation, journal entry processing, Travel/Expense Reimbursement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Managing high volume full-cycle AP workflow
2. Review 3-way PO matching and resolve any discrepancies with external teams and vendors
3. Maintain vendor records and invoice filing systems to assist with external audits
4. Serves as a liaison on all AP inquiries and communications between external suppliers and non-accounting personnel including invoice approval, reimbursement policies, etc
5. Maintain strong communication with vendors and respond to vendor inquiries in a timely manner
6. Review all invoices and payment requests for appropriate documentation and approvals, and code to the applicable general ledger account prior to payment
7. Act as a liaison between accounting, department leaders and vendors to ensure payments are processed on-time and in-line with budget expectations
8. Prepare corporate credit card reconciliation and journal entry input.
9. Expense report review and processing to ensure submissions adhere to company policies.
10. Inter-Company reconciliations.
11. Ad hoc reporting (Travel/Entertainment, Temp labor, etc)
12. Assist with special projects on an as needed basis
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university (desirable) as well as 2 to 3 years’ experience in a heavy AP processing environment.
COMPUTER OPERATIONS
SAP (ERP), and personal computer skills using Excel spreadsheets, together with proficient knowledge of electronic mail and word processing.
LANGUAGE SKILLS
Ability to read and interpret general business periodicals. Ability to write reports and general correspondence. Ability to effectively present information and respond to questions from managers, customers, other employees. Ability to define problems, collects data, establishes facts, and draw valid conclusions.
COMPETENCIES:
• Reasoning Ability -Strong analytical skills with ability to apply common sense understanding to tasks;
• Ability to define problems, collects data, establishes facts, and draw valid conclusions.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition; Aligns work with strategic goals; Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
• Dependability - Follows instructions in response to management direction and process and procedures; Accepts responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan; Demonstrates accuracy and thoroughness; ity; Applies feedback to improve performance; Monitors own work to ensure quality; Meets productivity standards and strives to exceed them; Supports organization's goals and values; Prioritizes and plans work activities; Develops realistic action plans.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed; Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals; Strives to improve productivity standard; Looks for ways to improve and promote quality
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position
Adaptability - Adapts to changes in the work environment; Able to manage competing demands; Changes approach or method to best fit the situation