Administrative Assistant Office Coordinator

North Charleston, SC South Carolina
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted 4 days ago
Job Description
Administrative Assistant
Office Coordinator
 
Shimano North America Holding, Inc. is a global company offering the world’s sporting community with top labels and brands including Shimano, Pearl Izumi, G. Loomis, Power Pro and Innovative Textiles, Inc. (ITI). We are seeking an Administrative Assistant - Office Coordinator to join our North Charleston, SC  team !
 
We are proud of our staff; diverse in talent, interests and backgrounds. Job seekers can find unique, one of a kind job opportunities in our fishing and cycling divisions, including national and regional sales, marketing, retail services and distribution. We offer an exceptional array of employee benefits and we are proud of a workforce that takes advantage of the health and wellness benefits we offer. Those that seek opportunities with employers that focus on reducing negative impacts on the environment need look no further than SHIMANO NORTH AMERICA . Our company is an ISO14001 certified business where environmental compliance and continual improvements are part of our business philosophy and operations.  If you feel you can bring talent, innovation and enthusiasm to our workforce then please consider the opportunities we have available.
 
Job Summary:
The Administrative Assistant - Office Coordinator is responsible for the overall administrative functions of the office.  Responsibilities include managing minor accounting and payroll functions; daily distribution of work orders; management and ordering of supplies; generating and submitting P.O.’s; ensuring payment of invoices; maintaining data and operational reports.  Working with Sales and Customer Service Departments.
 
Essential Duties/Responsibilities:
Manage office administrative functions.
Perform minor accounting functions (payroll, AP, ledger entries, etc.).
Responsible for printing and sorting orders (Pick Tickets).
Follow-up with Sales/Customer Service regarding orders and customer related issues.
Enter data into daily, weekly, monthly statistic spreadsheets.
On a daily basis, manage the team communication presentation (Power Point).
Monitor supply inventory.
Budgetary management and controls.
Schedule appointments, communicate with vendors, transportation agents, staffing agencies, etc. for manager/supervisors.
Responsible for record retention filing and disposal of documents.
Must maintain all facility bulletin boards.
Creating and entering Purchase Orders (PO) for warehouse materials and office/cleaning supplies.
Ordering inventory materials and office/cleaning supplies.
Review, verify, and log invoices into spreadsheet and submit invoices for payment.
Develop and lead facility safety program and culture.
Maintain equipment training and certifications.
Ensure facility is safe and in OSHA compliance. Ensure communication, observation, and accountability of individual safety.
Ensure all documents are accurate.
Run periodic errands off site (must have reliable transportation).
 
Job Qualifications:
Experience working in a distribution center/warehouse facility.
Must have solid computer skills to create spreadsheets, graphs and reports. AS400 experience is a plus (but not required). Working knowledge of Microsoft Office.
Must be able to follow written and verbal directions.
Must have good communication and phone etiquette skills.
Experience working in a fast-paced environment and have to ability meet deadlines.
Must be willing to work overtime, long hours and/or weekends to meet the needs of the company.
Excellent interpersonal skills and team player a must.
Ability to schedule appointments, communicate with vendors, transportation agents, staffing agencies, etc.
Excellent attention to detail.
Ability to match and verify product information accurately.
 
Education:
Some college coursework.
 
WORKING CONDITIONS
Environment:
Approximately 100% of the time performing job duties is spent indoors in a warehouse with limited heating or air conditioning.
Approximately 75% of the time is spent on the computer.
Noise level in the work environment is usually moderate.
The temperature of the work environment, when in the office, is moderate and ranges from 65 – 80 degrees.
 
Physical Demands:
Occasionally lift from overhead or below the waist.
Occasionally bend, twist, push, pull, climb, squat, crawl and kneel.
Frequently reach with hands and arms; climb or balance; stand and walk; grasp with hands and fingers; and lift (up to 10 lbs.).
Continuously sit, use hands to finger, handle or feel objects, tools, or controls.
 
Machines, Tools and Equipment
Continuously use copier, fax, printers, and 10-key.
Continuously use writing instruments, computer and telephone.
 
NOTE:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Shimano North America reserves the right to modify and change responsibilities and duties herein without notice. 
Shimano North America is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status or any classification protected by federal, state, or local law.