Position Summary: Reporting to the Sr. Director of Brand Marketing, the key function of the Admin Assistant – Monster Energy is to provide high-level administrative support to the Sr. Director of Marketing and the Brand Marketing team (Green). Working closely with the Brand Marketing team this position is responsible for using discretion, confidentiality, a good understanding of the business and a detailed knowledge of operations, procedures and people to support the brand team and the Sr. Director of Marketing.
Essential Job Functions:
Handle sensitive matters with a high level of confidentiality and discretion, especially decisions directly affecting
the operations of the Company and the credibility of the Brand Team and the Sr. Director of Marketing.
Develops and executes complex marketing and ad hoc reports as requested to support various business projects.
Design general correspondence, memos, spreadsheets and various presentations including the marketing budget, sales and planning operations presentations.
Oversees the planning and execution of logistics for National Meetings, Marketing offsites and other designated meetings and special events. Manages facility selection, contract negotiations, food and beverage selections, and
arrangements for audio/visual service, transportation, etc.
Responsible for reviewing proposed field contracts and working with appropriate personnel to ensure contract
completion is within compliance. Establish and maintain electronic contract files.
Manage Invoices and check requests in a timely manner in accordance with applicable contract payment terms
Perform other related administrative needs such as, arranging complex domestic and international travel and
accommodations, preparing, processing and reviewing expense reports, meeting scheduling, logistical planning,
preparing and circulating documents, capturing and chasing action items.
Manage contracts through Apttus contract system and ensure on time approvals.
Support other executive management, Brand Marketing staff and the Brand Marketing Team (Green) as directed.
Perform other duties as assigned.
The position requires a combination of skills, attributes, and experience Including but not limited to:
Minimum of 10 years of experience working in an administrative assistant role supporting senior level executives, experience in marketing and legal environment a plus.
Intelligent and ambitious-always willing to tackle issues that result in smart, efficient solutions,
commitment to excellence - perform duties at highest level possible on a consistent basis.
Excellent communicator-able to interact with people at all levels in a confident, professional manner,
ability to work with sensitive, confidential Information.
Team player- has team-oriented experience and approach and enjoys working as part of a team.
Dedicated to meeting the service expectations of the Sr. Director of Marketing and other senior executives, maintaining effective relationships with vendors and consumers by executing deliverables to the highest standards.
Possess a strong business sense, able to decipher and set priorities and make sound judgment calls when needed.
Ability to juggle several tasks at once, prioritize, plan and manage one's own time and activities.
Self-starter who has an appetite for learning and is driven to excel and grow and willing to step outside of the job description to do so.
Takes constructive feedback in stride and incorporates feedback quickly.
Well-organized with excellent attention to detail.
Flexible attitude, hard-working, cost-conscious and results driven, committed to the Company and able to positively contribute to the Sr. Director of Marketing and the Company's overall image and success.
Ability to travel with occasional overnight travel as may be required.
Ability to perform physical activities such as reaching, climbing, stooping, twisting, lifting, as might be occasionally required.
Excellent skills In Microsoft Word, Outlook, Excel and Power Point with experience in Adobe a plus.
Knowledge of Track Changes (redlining documents).
Management maintains the right to add or change the duties of this position at any time.