Nike, Inc.:
Senior Administrative Assistant Job in Singapore, Singapore, Singapore, VT
Premium
See who posted the job
Premium
Competitive Insights
Premium
Check your commute time
Closed
Singapore, Singapore, Singapore, VT
Full-time
About the job
WHO ARE WE LOOKING FOR?
We are seeking a Senior Administrative Assistant for Global, Sourcing & Manufacturing (GSM), working across multiple countries, time zones and teams. This role will be supporting VP, Global Apparel Manufacturing based in Singapore and will work closely with Nike leadership along with leadership from our factory partners. A strong candidate would have highly effective communication skills, be a self-starter, have creative problem solving skills, and enjoy working in a fast-paced, competitive environment.
WHAT WILL YOU WORK ON?
As the Senior Administrative Assistant for the VP, Global Apparel Manufacturing in Singapore, your core accountabilities tasks include but are not limited to:
General Support
• Arranges high profile meetings and conferences for internal and external stakeholders
• Performs normal office functions such as setting up and maintaining files, calendaring for line manager, filing expense reports, booking travel arrangement, preparing government documents for passport and visa
• Reviews drafts and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to manager's assignment.
• Prepares purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
• Captures meeting notes and disseminate information in a clear and concise way
• Preparation of courier documentation for various teams
• Space planning with appropriate stakeholders to organize individual and departmental moves
• Vendor set up and management
• Serves as the main point of contact for administrative questions from the broader team
• Helps onboard and offboard team members as needed
• Willing to perform ad hoc duties and support extended team members as needed
Logistics
• Coordinates a full range of meeting, event, and travel arrangements;
• Manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes Nike's online reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
Presentations
• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains and updates on-going reports or databases.
APAC Manufacting Business Operations
• Organizing and planning strategic planning meetings/workshops, QBR, etc.
• Capturing meeting/workshop notes and sharing them with all participants
• Follow up on actions items coming out of meetings and workshops
• Communication to maintain alignment amongst all stakeholders
• Maintain event calendar
• Liaison with Admin. Team on the logistics arrangement of events/meetings
WHO WILL YOU WORK WITH?
The Senior Administrative Assistant will work closely with a diverse group of stakeholders, including GSM leadership team that includes, Partner Management (PM), Delivery Excellence Center (DEC), Apparel Costing Engineering (ACE), & Manufacturing Operations Excellence (MOE). On a daily basis, you will be supporting a large, diverse team of Nike people with a variety of management styles, as well as managing outside suppliers and vendors. People appreciate your ability to be resourceful in the face of ambiguity and to find solutions on your own.
We are seeking a Senior Administrative Assistant for Global, Sourcing & Manufacturing (GSM), working across multiple countries, time zones and teams. This role will be supporting VP, Global Apparel Manufacturing based in Singapore and will work closely with Nike leadership along with leadership from our factory partners. A strong candidate would have highly effective communication skills, be a self-starter, have creative problem solving skills, and enjoy working in a fast-paced, competitive environment.
WHAT WILL YOU WORK ON?
As the Senior Administrative Assistant for the VP, Global Apparel Manufacturing in Singapore, your core accountabilities tasks include but are not limited to:
General Support
• Arranges high profile meetings and conferences for internal and external stakeholders
• Performs normal office functions such as setting up and maintaining files, calendaring for line manager, filing expense reports, booking travel arrangement, preparing government documents for passport and visa
• Reviews drafts and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to manager's assignment.
• Prepares purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
• Captures meeting notes and disseminate information in a clear and concise way
• Preparation of courier documentation for various teams
• Space planning with appropriate stakeholders to organize individual and departmental moves
• Vendor set up and management
• Serves as the main point of contact for administrative questions from the broader team
• Helps onboard and offboard team members as needed
• Willing to perform ad hoc duties and support extended team members as needed
Logistics
• Coordinates a full range of meeting, event, and travel arrangements;
• Manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes Nike's online reservation system to ensure that Nike travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
Presentations
• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains and updates on-going reports or databases.
APAC Manufacting Business Operations
• Organizing and planning strategic planning meetings/workshops, QBR, etc.
• Capturing meeting/workshop notes and sharing them with all participants
• Follow up on actions items coming out of meetings and workshops
• Communication to maintain alignment amongst all stakeholders
• Maintain event calendar
• Liaison with Admin. Team on the logistics arrangement of events/meetings
WHO WILL YOU WORK WITH?
The Senior Administrative Assistant will work closely with a diverse group of stakeholders, including GSM leadership team that includes, Partner Management (PM), Delivery Excellence Center (DEC), Apparel Costing Engineering (ACE), & Manufacturing Operations Excellence (MOE). On a daily basis, you will be supporting a large, diverse team of Nike people with a variety of management styles, as well as managing outside suppliers and vendors. People appreciate your ability to be resourceful in the face of ambiguity and to find solutions on your own.