Purchasing Operations Co-ordinator - Footwear Product APPLY NOW Job ID R18016 New Balance was founded on one simple maxim: we were born to move. For over a century, that idea has inspired us to support athletes of all kinds in their pursuit of excellence, whether that means winning a medal or just leading a more active lifestyle.But as proud as we are of our history, we’re even more excited about our future. We innovate fearlessly, guided by our core values and driven by the belief that conventions were meant to be challenged. We seek leaders and pioneers – those kindred spirits who follow only their passions — because tomorrow belongs to the courageous of today.Join us in upholding a culture of integrity, teamwork, and community. Join New Balance and declare your independence. MAJOR ACCOUNTABILITIES: Purchasing
⏵ During “buy weeks”, ensure that all finished goods footwear purchase orders are sized and raised on UK Aurora. Attribute to the correct factory, following standard lead-times and by the published deadline.
⏵ Check that all UK finished goods direct ship purchase orders are generated through the B2B system to the correct factory following standard lead-times.
⏵ Confirm that all purchase orders correctly flow from UK Aurora to XPC and appear within XPC on-time within the published deadlines.
⏵ Generate and follow through on housekeeping reports – optimising sales whilst controlling stock
⏵ Maintain all system settings for price/ delivery/ documentation/packaging instruction. US Contact
⏵ Review all reports issued by the US teams to make sure any actions that apply to the markets are actioned within the specified time frame.
⏵ As and when required, carry out global directives and instructions issued by NBUS sourcing team. Order Tracking / Reporting
⏵ Provide the business with pro-active updates on delivery status. Guarantee all delays to purchase orders are communicated within 48 hours of the delay being advised, along with a breakdown of which sales orders are impacted by the delay so that Customer Services can update the system with revised dates.
⏵ Pro-actively track all orders; liaising with and challenging the Far East factories, Flimby Planning, Global Sourcing and Account Services to enable that orders meet the customers’ expectations wherever possible.
⏵ Maintain systems dates to reflect latest and accurate delivery information.
⏵ Create & distribute Milestone report on a weekly basis.
⏵ Summarise headline issues in monthly Hard Launch Tracker meeting. Cross-Functional Working
⏵ Work with Category Managers and the wider team to closely monitor the status of orders which have a specific hard launch date.
⏵ Liaise with the appropriate suppliers to make certain any customer specific packing (VAS) requirements are fulfilled.
⏵ Work with the Supply Chain Co-Ordinator and Customer Services to manage that inbound shipments are planned in a way that maximises orderbook conversion.
⏵ Raise appropriate airfreight requests to avoid late delivery or loss of customer orders.
⏵ Provide holiday and sickness cover for other members of the Operations team when required. REQUIREMENTS FOR SUCCESS:
⏵ Ideally two years’ experience in an analytical role
⏵ Advanced Excel skills
⏵ Systems literate – Diver, Spotfire, Aurora and XPC
⏵ Attention to detail with high degree of accuracy
⏵ Excellent organisational skills with the ability to effectively prioritise workload and multi task
⏵ Strong interpersonal skills and the ability to build good working relationships with others
⏵ Effective communication skills, both verbal and written
⏵ Upholds the core values of Teamwork, Integrity and Total Customer Satisfaction