Executive Administrator

The La Jolla Group

Irvine California

0 year(s)

Job Description
Company Introduction

The La Jolla Group is a worldwide leader in the action sports apparel business segment with a fast paced, high energy environment that is continually on the move. With prominent brands such as O’Neill, Spiritual Gangster, PSD Underwear and Hang Ten, La Jolla Group has proved to be a builder of great brands, a creator of innovative products, and a master of operational excellence.

Currently our team is working remotely so we enjoy connecting with each other virtually and from our home offices. We offer awesome discounts on our clothing brands, early release Fridays (2:00pm), employer provided lunches, year-round fun events as well as a full benefits package! We believe our employees are our strongest asset and invest in their growth by focusing on developing their strengths.
General Summary

Looking to break into Action Sports and learn the business? Interested in the apparel sector and possess strong administration and organizational skills? La Jolla Group is seeking an Executive Administrator. The individual will report directly to the COO and CFO, partnering with them on all aspects of managing the business. This role includes crucial elements to support an executive team including project management and administration. This position will provide strategic administrative support and work cross functionally with all teams. The ideal candidate must have strong organizational skills, analytical rigor, and function efficiently/ effectively in a fast-paced environment.

If you are interested in action sports/apparel, have a quantitative mind, and you want to learn the business from senior leaders, we’d love to hear from you!

(This position may be remote)
Essential Job Functions

•Collect, analyze, and present key data to senior management highlighting meaningful and actionable insights
•Independently prepare correspondence, reports, or complex presentations
•Follow up on commitments and deadlines to or from the executive team
•Review and summarize information submitted from others to executive team
•Provide proactive calendar management on an ongoing basis for the executive team with a high level of utilization while prioritizing the most urgent matters
•Coordinate effective meetings though comprehensive administration of agendas and deliverables
•Complete and process expense reports and receipt approvals
•Track, monitor, and review key projects with cross functional teams ensuring clear communication and expectations while keeping the executive team up to date on progress
•Plan and execute travel, conferences, and business meetings when required
•Handle employee / customer / vendor requests and concerns with tact and diplomacy
•Manage corporate documents as needed to ensure timely execution and record keeping
•Record meeting minutes and prepare detailed recaps with action items
•Operate at a high level of maturity treating sensitive or confidential materials with integrity
Required Knowledge, Skills, and Abilities

•Desire to learn the apparel/action sports business
•Ability to multi-task in a fast-paced environment, prioritizing responsibilities
•A quantitative mindset and analytics experience
•Strong organizational skills
•Ability to analyze data sets and identify key insights
•Experience with business intelligence and project management software
•Strong Microsoft suite skills including Excel and Power Point
•Strong verbal and written communication skills
•Ability to build and maintain cross functional partnerships
Required Education and Experience

•Bachelor’s degree.
Physical Requirements

Seeing: Must be able to see well enough to read reports.
Hearing: Must be able to hear well enough to communicate with customers, vendors and employees.
Standing/Walking: Must be able to move about company building.
Climbing/Stooping/Kneeling: Must be able to stoop or kneel to pick up products.
Lifting/Pulling/Pushing: Must be able to lift up to 10 pounds.
Fingering/Grasping/Feeling: Must be able to type and use technical sources.

LJG is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, protected veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information and any other characteristics protected by law.