Administrative Assistant (Global Merchandising)

Multiple Locations
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted 10 days ago

You’re an original. So are we.

We’re a company of people who like to forge our own path. We invented the blue jean in 1873, and we reinvented khaki pants in 1986. We pioneered labor and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world.

Where we lead, others follow. For more than 160 years, we’ve used the strength of our brands to lead with our values and make an outsized impact on the world. We employ more than 15,000 people globally to support our great brands: Levi’s®, Dockers®, Denizen® and Signature by Levi Strauss & Co.™

We're looking for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will work directly with the Senior Administrative Assistant and the VP’s of Merchandising. You will perform all administrative tasks to support two VP’s. You are professional, self-motivated and able to work in a fast-paced corporate environment. Responsibilities include scheduling meetings, making travel arrangements, calendar management, communicating with the organization on behalf of the VP’s and keeping the VP organized and prepared. You are a motivated problem-solver who is proactive, great at meeting deadlines and someone who communicates effectively.
About the Job
⏵ Be the right-hand person for Global Merchandising VP’s

⏵ Help VP’s manage time, activities and team

⏵ Communicate on behalf of the VP’s

⏵ Avoid conflict in calendar, meetings, and travel

⏵ Arrange travel, create itineraries and agendas, book accommodations and transportation to and from meetings, as appropriate. Evaluate any potential issues and develop a contingency plan as needed

⏵ Prepare expense reports promptly and accurately

⏵ Schedule and coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants, as appropriate

⏵ Complete project and special assignments that are may be confidential and time-sensitive

⏵ Transfer, compile, and touch-up PowerPoint presentations

⏵ Manage team activities, reservations, and events

⏵ Act as a liaison to other corporate groups and leadership team

⏵ Support development of budgets; track & report back to leaders monthly on status versus plan

About You
⏵ (Bachelor's degree (5+ years of combined college education and work experience may be substituted for a degree)

⏵ Minimum 5+ years’ experience providing executive-level administrative support

⏵ Expert knowledge and proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook

⏵ The VP’s manage the global business and travel internationally often. Assistance during odd hours and weekends will be needed

⏵ Broad and comprehensive experience, skill and knowledge of business operations and practices

⏵ Demonstrated ability to manage multiple priorities and shifting demands while being detail-oriented

We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care, taking time off, improving your health or planning for retirement, we've got you covered. Here's a small snapshot:

⏵ 401K match: $1.25 for every $1.00 you contribute up to the first 6% of pay you save.

⏵ Five hours of paid volunteer time per month with nonprofit organizations

⏵ Product discount of 50% off regular-price merchandise

The Company's policy is to provide equal opportunity to all persons without regard to race, color, creed, religion, national origin, citizenship, sex, age, sexual orientation, gender identity or gender expression, marital status, Vietnam era/disabled veteran status, physical or mental disability, or other protected classes prohibited by applicable law. Company policy prohibits harassment of applicants or employees on the basis of any protected classes. The Company has established a continuing Affirmative Action Program to assure equal employment opportunity in all its policy decisions affecting recruitment, selection, assignment, promotion, training, and all other terms and conditions of employment.­
LOCATION1155 Battery St. San Francisco, CA, 94111FULL TIME/PART TIMEFull time