Executive Assistant, Corporate Affairs

Multiple Locations
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted yesterday

JOB DESCRIPTION
You’re an original. So are we. 

We’re a company of people who like to forge our own path. We invented the blue jean in 1873, and we reinvented khaki pants in 1986. We pioneered labor and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world.

Where we lead, others follow. For more than 160 years, we’ve used the strength of our brands to lead with our values and make an outsized impact on the world. We employ more than 15,000 people globally to support our great brands: Levi’s®, Dockers®, Denizen® and Signature by Levi Strauss & Co.™

We are looking for a sharp and detail-oriented Administrative Assistant  to join our Corporate Affairs Team and provide administrative support to three leaders. We need an expert multi-tasker who thrives in a high-stakes, fast-paced environment. From event support to meeting coordination and project management, no task is too big or too small for this unflappable assistant who can handle changing priorities with ease. She/he understands that success is in the details and is energized by the idea of being a beacon of order and precision for a high-performing team.

Corporate Affairs Function

⏵ Serve as the administrative assistant to three members of our Corporate Affairs leadership team 
⏵ Manage schedules/calendar

⏵ Coordinate travel plans

⏵ Manage expense reporting

⏵ Coordinating team offsites and events


⏵ Act as a liaison to other corporate groups on administrative issues

⏵ Provide back-up support for Chief Communications Officer

⏵ Partner with the finance lead and Corporate Affairs leadership team on operational items such as:
⏵ Managing annual subscriptions

⏵ Managing budgets, tracking expenditures and generating reports;

⏵ Managing team contractors, including setting up new contractors and managing when contractors cycle out

Performance & Workplace Communications Team

⏵ Manage day to day operations to drive efficiencies and productivity of the Performance & Workplace team, including:
⏵ Developing tools and templates to organize and streamline activities  

⏵ Maintaining integrated comms calendar to manage to help strategically sequence projects  

⏵ Providing project management support

⏵ Preparing meeting agendas, scheduling conference calls, capturing meeting takeaways and action items


⏵ Manage employee contests, giveaways, and surprise and delight moments.

⏵ Coordinate design projects with the art director

⏵ Help set up and staff employee meetings and events as needed (there are more than 50 events per year, sometimes offsite).

⏵ Track event statistics and budgets and manage event/meeting calendar

⏵ Manage and track storage account at offsite warehouse

⏵ Work on special projects and ad hoc requests.

Qualifications:

⏵ Bachelor’s degree preferred

⏵ 2-3 years of agency or in-house PR experience or equivalent administrative experience

⏵ Exceptional communications skills, including writing and editing, strong proofreading and grammar skills

⏵ Expert knowledge with MS Office applications including Word, Excel and Outlook; Slack or Teams proficiency a bonus

⏵ Keenly detail-oriented, with outstanding organizational skills

⏵ Able to manage shifting priorities and remain calm and focused under pressure

⏵ Effective interpersonal skills, discerning judgement and discretion

⏵ Proactive problem-solver who can think on their feet

⏵ Flexibility in schedule to staff early morning or late afternoon events

We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care, taking time off, improving your health or planning for retirement, we've got you covered. Here's a small snapshot:

⏵ 401K match: $1.25 for every $1.00 you contribute up to the first 6% of pay you save.

⏵ Five hours of paid volunteer time per month with nonprofit organizations

⏵ Product discount of 50% off regular-price merchandise

Levi Strauss & Co. is proud to be an Equal Opportunity / Affirmative Action Employer. We are committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. Minorities, females, people with disabilities and veterans are highly encouraged to apply.
LOCATION1155 Battery St. San Francisco, CA, 94111FULL TIME/PART TIMEFull time