KTM North America, Inc.
Date Posted: 7/24/2017

Event Specialist

  • Company: KTM North America, Inc.
  • Country:United States
  • State:California
  • Location: Murrieta, CA
  • Required Exp: 3 year(s)
  • Job Type: Full-Time
  • Salary Range: Not Available
Job Description

KTM North America - a subsidiary of KTM, a global leader in the off-road motorcycle competition segment and developer and producer of street as well as off-road motorcycles - has an exciting opportunity for a EVENT SPECIALIST located in Murrieta, CA.

SUMMARY

Under general supervision, the Event Specialist is responsible for assisting in the scheduling, planning and execution of Company events, tradeshows and press events for internal and external projects involving Company staff, dealers, press and end-consumers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists event manager with completion of event logistics including but not limited to project plans, transportation, displays, exhibits, venues, talent, travel, catering, graphics and AV.
• Writes and presents Event Project Briefs outlining goals, target audience, activities, schedules and key milestones to align cross-functional team.
• Prepares, communicates and tracks event milestone schedules to meet deadlines and ensure on-time delivery of all materials.
• Supports estimating, preparing and managing event costs to budget.
• Researches and summarizes potential hotels, facilities and venues for event locations.
• Supports contract negotiation of hotel, meeting space, venue, catering and sponsorships.
• Plans and coordinates staffing and labor for event set-up, execution and strike.
• Coordinates event travel needs such as air, hotel and transportation.
• Communicates with external business partners and vendors.
• Tracks event contracts through the approval to payment process.
• Submits and supervises contracts for approval by all appropriate internal teams.
• Responsible for updating and maintaining event calendar.
• In collaboration with outside vendors and design agency, facilitates and monitors production schedules and secures content from stakeholders. Materials may include: program guides; signage; presentations; delegate lists; event details, messaging, etc.
• Gathers all requirements to build event registration page and send invitations to appropriate attendees.
• Handles set-up and coordination of event on the registration system.
• Tracks and communicates registration status to internal stakeholders, including management, sales, and marketing, to help deliver the targeted number of desired participants.
• Creates event communications, including invitations, registration confirmation, reminders, and post-event surveys.
• Coordinates, conducts and recaps venue site inspections for evaluation and selection.
• Prepares and presents internal event reports and recaps as directed.
• Confirms on-site support, schedule and requirements for meeting space, logistical support, food and beverage, AV and staging.
• Serves as primary liaison with internal and external stakeholders on-site.
• Using knowledge, expertise and experience, makes recommendations to management relating to events, planning, operations, etc.
• Performs other duties as required.

To apply, please use the External Application Link below; a new window will open outside of Malakye to continue the Application process. Please reference that you are applying via seeing this position listing on Malakye.

LOCAL CANDIDATES ONLY.
NO PHONE CALLS, FAXES OR DROP-INS.

RATE OF PAY IS BASED UPON EXPERIENCE.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation as a result of your disability. To request an accommodation, contact an HR Representative.

Job Requirements

EXPERIENCE REQUIREMENTS:
Generally requires a minimum of three (3) to five (5) years of progressively responsible experience in event planning. Past hotel and catering contract negotiation experience required. Required proficiency Excel and additional Microsoft Office Suite. Knowledge of motorsports and sports sponsorship related trends is a plus.

EDUCATION REQUIREMENTS:
High school diploma required. Bachelor’s degree or equivalent experience in marketing, event planning or related field preferred.

OTHER SKILLS AND ABILITIES:
• Excellent verbal and written communication skills, including presentation and facilitation skills.
• Attention to detail.
• Excellent project management and administration skills, possessing the ability to organize time and handle multiple tasks to meet deadlines.
• Demonstrated ability to initiate, develop and manage projects.
• Possess creative problem solving skills to manage fluid event situations that arise on-site during an event.
• Experience working in a cross-functional, matrix organization.
• Excellent time management and organizational skills
• Strong interpersonal skills with the ability to use tact and diplomacy; must be team player
• Calm under pressure
• Willingness and ability to travel
• Good sales, negotiation and/or sponsorship acquisition skills
• Ability to build productive business relationships
• Ability to multi-task in a fast-paced, deadline driven and constantly changing environment
• Flexibility to switch gears with little notice
• Ability to prioritize workload, meet deadlines and understand when to escalate potential issues
• Basic math skills
• Must be internal and external customer focused
• Analytical abilities
• Must be self-motivated with ability to use own initiative

SUPERVISORY RESPONSIBILITIES: None

CONTACTS:
Internal: Marketing team, graphic designer(s)
External: KTM affiliated sponsors, vendors

JUDGEMENT/REASONING ABILITY: Ability to recognize discrepancies and resolve problems quickly using sound judgment, poise and diplomacy. Requires ability to use judgment and reasoning skills, and determine when issues need to be escalated.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms.

Ability to lift up to 35 pounds <10% daily
Able to sit at a desk and use/view computer 90% daily
Able to hear and speak into a telephone 60% daily
Able to stand, bend, stoop, twist 20% daily

WORK ENVIRONMENT:
The noise in the work environment is usually moderate. Other factors are:
• Ability to travel if needed. Travel is high for this position (Approximately 40%, as required)
• Hectic, fast-paced with multi-level distractions
• Professional, yet casual office work environment
• Ability to work extended hours as required

Required Pre-Hire Screenings:
Criminal - Felony and Misdemeanor 7 Years
National Criminal Data Base 7 Years
Social Security Verification
Driving Record
NDOT Drug Screen

Perks

We offer a comprehensive benefits package, including medical, dental, vision, short/long term disability, basic group/voluntary life insurance, voluntary worksite benefits and 401K.

Date Posted: 7/24/2017

Event Specialist

  • Company: KTM North America, Inc.
  • Country:United States
  • State:California
  • Location:Murrieta, CA
  • Required Exp:3 year(s)
  • Job Type:Full-Time
  • Salary Range: Not Available
Job Description

KTM North America - a subsidiary of KTM, a global leader in the off-road motorcycle competition segment and developer and producer of street as well as off-road motorcycles - has an exciting opportunity for a EVENT SPECIALIST located in Murrieta, CA.

SUMMARY

Under general supervision, the Event Specialist is responsible for assisting in the scheduling, planning and execution of Company events, tradeshows and press events for internal and external projects involving Company staff, dealers, press and end-consumers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists event manager with completion of event logistics including but not limited to project plans, transportation, displays, exhibits, venues, talent, travel, catering, graphics and AV.
• Writes and presents Event Project Briefs outlining goals, target audience, activities, schedules and key milestones to align cross-functional team.
• Prepares, communicates and tracks event milestone schedules to meet deadlines and ensure on-time delivery of all materials.
• Supports estimating, preparing and managing event costs to budget.
• Researches and summarizes potential hotels, facilities and venues for event locations.
• Supports contract negotiation of hotel, meeting space, venue, catering and sponsorships.
• Plans and coordinates staffing and labor for event set-up, execution and strike.
• Coordinates event travel needs such as air, hotel and transportation.
• Communicates with external business partners and vendors.
• Tracks event contracts through the approval to payment process.
• Submits and supervises contracts for approval by all appropriate internal teams.
• Responsible for updating and maintaining event calendar.
• In collaboration with outside vendors and design agency, facilitates and monitors production schedules and secures content from stakeholders. Materials may include: program guides; signage; presentations; delegate lists; event details, messaging, etc.
• Gathers all requirements to build event registration page and send invitations to appropriate attendees.
• Handles set-up and coordination of event on the registration system.
• Tracks and communicates registration status to internal stakeholders, including management, sales, and marketing, to help deliver the targeted number of desired participants.
• Creates event communications, including invitations, registration confirmation, reminders, and post-event surveys.
• Coordinates, conducts and recaps venue site inspections for evaluation and selection.
• Prepares and presents internal event reports and recaps as directed.
• Confirms on-site support, schedule and requirements for meeting space, logistical support, food and beverage, AV and staging.
• Serves as primary liaison with internal and external stakeholders on-site.
• Using knowledge, expertise and experience, makes recommendations to management relating to events, planning, operations, etc.
• Performs other duties as required.

To apply, please use the External Application Link below; a new window will open outside of Malakye to continue the Application process. Please reference that you are applying via seeing this position listing on Malakye.

LOCAL CANDIDATES ONLY.
NO PHONE CALLS, FAXES OR DROP-INS.

RATE OF PAY IS BASED UPON EXPERIENCE.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation as a result of your disability. To request an accommodation, contact an HR Representative.

Job Requirements

EXPERIENCE REQUIREMENTS:
Generally requires a minimum of three (3) to five (5) years of progressively responsible experience in event planning. Past hotel and catering contract negotiation experience required. Required proficiency Excel and additional Microsoft Office Suite. Knowledge of motorsports and sports sponsorship related trends is a plus.

EDUCATION REQUIREMENTS:
High school diploma required. Bachelor’s degree or equivalent experience in marketing, event planning or related field preferred.

OTHER SKILLS AND ABILITIES:
• Excellent verbal and written communication skills, including presentation and facilitation skills.
• Attention to detail.
• Excellent project management and administration skills, possessing the ability to organize time and handle multiple tasks to meet deadlines.
• Demonstrated ability to initiate, develop and manage projects.
• Possess creative problem solving skills to manage fluid event situations that arise on-site during an event.
• Experience working in a cross-functional, matrix organization.
• Excellent time management and organizational skills
• Strong interpersonal skills with the ability to use tact and diplomacy; must be team player
• Calm under pressure
• Willingness and ability to travel
• Good sales, negotiation and/or sponsorship acquisition skills
• Ability to build productive business relationships
• Ability to multi-task in a fast-paced, deadline driven and constantly changing environment
• Flexibility to switch gears with little notice
• Ability to prioritize workload, meet deadlines and understand when to escalate potential issues
• Basic math skills
• Must be internal and external customer focused
• Analytical abilities
• Must be self-motivated with ability to use own initiative

SUPERVISORY RESPONSIBILITIES: None

CONTACTS:
Internal: Marketing team, graphic designer(s)
External: KTM affiliated sponsors, vendors

JUDGEMENT/REASONING ABILITY: Ability to recognize discrepancies and resolve problems quickly using sound judgment, poise and diplomacy. Requires ability to use judgment and reasoning skills, and determine when issues need to be escalated.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms.

Ability to lift up to 35 pounds <10% daily
Able to sit at a desk and use/view computer 90% daily
Able to hear and speak into a telephone 60% daily
Able to stand, bend, stoop, twist 20% daily

WORK ENVIRONMENT:
The noise in the work environment is usually moderate. Other factors are:
• Ability to travel if needed. Travel is high for this position (Approximately 40%, as required)
• Hectic, fast-paced with multi-level distractions
• Professional, yet casual office work environment
• Ability to work extended hours as required

Required Pre-Hire Screenings:
Criminal - Felony and Misdemeanor 7 Years
National Criminal Data Base 7 Years
Social Security Verification
Driving Record
NDOT Drug Screen

Perks

We offer a comprehensive benefits package, including medical, dental, vision, short/long term disability, basic group/voluntary life insurance, voluntary worksite benefits and 401K.

Date Posted: 7/24/2017

Event Specialist

  • Company: KTM North America, Inc.
  • Country:United States
  • State:California
  • Location:Murrieta, CA
  • Required Exp:3 year(s)
  • Job Type:Full-Time
  • Salary Range: Not Available