Brooks Sports, Inc.:
Manager, HR Operations & Compliance Job in Seattle, VT
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Seattle, VT
Full-time | Operations
About the job
Who We Are:
At Brooks, we believe a run can change a day, a life, the world. Everyone who works here is a key part of our obsession to make the best running gear on the planet. We want our business — which also happens to be our passion — to be a place where everyone feels welcome and comfortable being themselves. Our company culture defines us, bonds us together, and drives our success. We live this culture daily through our brand values: Runner First, Word is Bond, Champion Heart, There is no “I” in Run, and Keep Moving. This means we always solve for the runner, do what we say we will, give it our all, are generous with our humanity, and find a way to keep moving every day, because joy is kinetic.
Are you ready to help create something extraordinary?
Your Job:
Brooks Human Resources is at the heart of innumerable intersecting programs and processes that drive our winning culture and enable successful employee programs and processes. The Manager, HR Operations & Compliance is a new role that will be at the cornerstone of these intersections, successfully guiding HR through compliance with federal, state and local regulations. This role will drive HR operational excellence through our policies, programs, and processes to uphold compliance. You will focus on regulatory updates and influence how changes impact Brooks, as well as ensure guidelines and policies are successfully incorporated into the Brooks “how”. In addition, you will be a key partner to the HR team, connecting across the team and translating policies and programs into actionable steps across our operations. You will lead several programs, including expanding on our opportunities to employ abroad (expat program) and programs to support those from abroad working in the US (US Immigration) while leading an HR Generalist. The Manager, HR Operations & Compliance brings a solid foundation of HR knowledge and a curious and collaborative approach with HR partners and business stakeholders.
Responsibilities:
! Lead and drive Brooks’ HR compliance for North America. Ensure adherence to regulatory policies and employment laws, including US and Canadian federal, state, provincial, and local (where Brooks operates) regulations. Update policies and inform procedural changes as required.
! Labor Laws: keep a pulse on regulatory changes and updates, including for example FLSA, minimum wage, pay equity, and unemployment. Ensure we have applicable posters & documentation displayed in all locations. Educate and inform relevant teams. Partner with HR stakeholders on processes to audit and regularly monitor compliance.
! Partner with Brooks Legal team as required to ensure alignment on compliance approach and documents.
! Establish a toolkit for rolling out new policies, bringing leaders along and exploring employee and business impacts. Partner with HR Talent teams and Workday to release new policies.
! Ensure detailed reporting and compliance (ex. EEO-1 reporting) are completed accurately and on-time. Submit to Berkshire Hathaway as requested.
! I-9s: ensure Brooks’ process to collect documents meets federal standards. Lead I-9 audit on recurring cadence and create plan with Workday team to identify and track documents that will expire. Inform Recruiting and Workday team of legislative changes and updates, including eVerify.
! Guide additional programs including but not limited to unemployment claims, contingent workers, employment verifications, non-competes, and employment records.
! Own Brooks’ Employee Handbooks; with a focus on the US and Canada handbooks, driving annual updates and confirming new policy implementation and roll-out. Partner with local HR leaders to ensure global policy alignment and consistency.
! Lead the biannual policy acknowledgement distribution, partnering with local HR and the Workday team.
! Innovate on how policy information and handbooks are housed and communicated to employees. Connect with People Programs to explore new LMS application.
! Lead and guide Brooks Immigration process, including non-immigrant visas (H1B work permits) and the permanent resident process. Oversee the immigration process by advising employees requiring sponsorship, their managers, and our HR Generalist on execution of the immigration processes and coordination with outside legal counsel.
! Partner with Brooks entities and HR globally to execute our expat assignment program from assignment to repatriation. Expand and improve upon program design to establish assignment guidelines including assignment length and benefits offered. Track current expat assignments and manage contract renewals and annually setting goods and services allowances.
! Serve as HR’s point of contact for KPMG and Brooks Payroll to ensure appropriate hypothetical taxes and year-end support.
! Act as a thought partner on proposed HR programs providing a compliance POV on program design, implementation, and execution.
! Serve as a change management expert for process implementation and program launches.
! Keep up-to-date on the latest tools and technology to monitor, audit, and ensure ongoing compliance with employment regulations impacting Brooks employees and/or work locations.
! Identify opportunities to optimize HR excellence across teams and the business, leveraging systems and tools to automate, communicate, and clarify processes.
! Partner with the Diversity, Equity, & Inclusion team on data and policy reporting for diversity related surveys.
! Play a key role in establishing and implementing process documentation in order to create team consistency and alignment. Create guidelines and supporting materials for processes both internal to HR and external for employees.
! Bring a keen eye on process improvements and efficiency.
! Research and identify effective tools to publish, house and readily access this documentation.
! Lead, coach and mentor the HR Generalist to build their skill sets and develop opportunities for them to grow their career
! Attend local seminars, conferences and webinars to stay current with US, state and local regulations, making recommendations to Brooks processes to ensure compliance.
Qualifications:
! Bachelor’s degree in human resources or business, or equivalent experience
! 5+ years of experience in an HR Generalist or HR Manager capacity driving programs and compliance
! 2+ years of experience managing, mentoring or leading a team desired.
! Proven ability to handle confidential information professionally and discreetly
! General knowledge of both federal and state employment laws, and other employment labor laws; FLSA, EEO, FMLA, ADA, OSHA
! Excellent (Run Happy!) interpersonal and communication skills with the capability to build trust resulting in effective working relationships across the organization
! Ability to anticipate how a decision made can affect our employees, customers, and/or operations; “connecting the dots”
! Keen attention to detail in planning, organization and execution of tasks, while still seeing the big picture and understanding how all of the pieces fit together and affect one another
! A positive attitude and passion to learn. This role is a high touch and high impact role with many opportunities to influence cu
At Brooks, we believe a run can change a day, a life, the world. Everyone who works here is a key part of our obsession to make the best running gear on the planet. We want our business — which also happens to be our passion — to be a place where everyone feels welcome and comfortable being themselves. Our company culture defines us, bonds us together, and drives our success. We live this culture daily through our brand values: Runner First, Word is Bond, Champion Heart, There is no “I” in Run, and Keep Moving. This means we always solve for the runner, do what we say we will, give it our all, are generous with our humanity, and find a way to keep moving every day, because joy is kinetic.
Are you ready to help create something extraordinary?
Your Job:
Brooks Human Resources is at the heart of innumerable intersecting programs and processes that drive our winning culture and enable successful employee programs and processes. The Manager, HR Operations & Compliance is a new role that will be at the cornerstone of these intersections, successfully guiding HR through compliance with federal, state and local regulations. This role will drive HR operational excellence through our policies, programs, and processes to uphold compliance. You will focus on regulatory updates and influence how changes impact Brooks, as well as ensure guidelines and policies are successfully incorporated into the Brooks “how”. In addition, you will be a key partner to the HR team, connecting across the team and translating policies and programs into actionable steps across our operations. You will lead several programs, including expanding on our opportunities to employ abroad (expat program) and programs to support those from abroad working in the US (US Immigration) while leading an HR Generalist. The Manager, HR Operations & Compliance brings a solid foundation of HR knowledge and a curious and collaborative approach with HR partners and business stakeholders.
Responsibilities:
! Lead and drive Brooks’ HR compliance for North America. Ensure adherence to regulatory policies and employment laws, including US and Canadian federal, state, provincial, and local (where Brooks operates) regulations. Update policies and inform procedural changes as required.
! Labor Laws: keep a pulse on regulatory changes and updates, including for example FLSA, minimum wage, pay equity, and unemployment. Ensure we have applicable posters & documentation displayed in all locations. Educate and inform relevant teams. Partner with HR stakeholders on processes to audit and regularly monitor compliance.
! Partner with Brooks Legal team as required to ensure alignment on compliance approach and documents.
! Establish a toolkit for rolling out new policies, bringing leaders along and exploring employee and business impacts. Partner with HR Talent teams and Workday to release new policies.
! Ensure detailed reporting and compliance (ex. EEO-1 reporting) are completed accurately and on-time. Submit to Berkshire Hathaway as requested.
! I-9s: ensure Brooks’ process to collect documents meets federal standards. Lead I-9 audit on recurring cadence and create plan with Workday team to identify and track documents that will expire. Inform Recruiting and Workday team of legislative changes and updates, including eVerify.
! Guide additional programs including but not limited to unemployment claims, contingent workers, employment verifications, non-competes, and employment records.
! Own Brooks’ Employee Handbooks; with a focus on the US and Canada handbooks, driving annual updates and confirming new policy implementation and roll-out. Partner with local HR leaders to ensure global policy alignment and consistency.
! Lead the biannual policy acknowledgement distribution, partnering with local HR and the Workday team.
! Innovate on how policy information and handbooks are housed and communicated to employees. Connect with People Programs to explore new LMS application.
! Lead and guide Brooks Immigration process, including non-immigrant visas (H1B work permits) and the permanent resident process. Oversee the immigration process by advising employees requiring sponsorship, their managers, and our HR Generalist on execution of the immigration processes and coordination with outside legal counsel.
! Partner with Brooks entities and HR globally to execute our expat assignment program from assignment to repatriation. Expand and improve upon program design to establish assignment guidelines including assignment length and benefits offered. Track current expat assignments and manage contract renewals and annually setting goods and services allowances.
! Serve as HR’s point of contact for KPMG and Brooks Payroll to ensure appropriate hypothetical taxes and year-end support.
! Act as a thought partner on proposed HR programs providing a compliance POV on program design, implementation, and execution.
! Serve as a change management expert for process implementation and program launches.
! Keep up-to-date on the latest tools and technology to monitor, audit, and ensure ongoing compliance with employment regulations impacting Brooks employees and/or work locations.
! Identify opportunities to optimize HR excellence across teams and the business, leveraging systems and tools to automate, communicate, and clarify processes.
! Partner with the Diversity, Equity, & Inclusion team on data and policy reporting for diversity related surveys.
! Play a key role in establishing and implementing process documentation in order to create team consistency and alignment. Create guidelines and supporting materials for processes both internal to HR and external for employees.
! Bring a keen eye on process improvements and efficiency.
! Research and identify effective tools to publish, house and readily access this documentation.
! Lead, coach and mentor the HR Generalist to build their skill sets and develop opportunities for them to grow their career
! Attend local seminars, conferences and webinars to stay current with US, state and local regulations, making recommendations to Brooks processes to ensure compliance.
Qualifications:
! Bachelor’s degree in human resources or business, or equivalent experience
! 5+ years of experience in an HR Generalist or HR Manager capacity driving programs and compliance
! 2+ years of experience managing, mentoring or leading a team desired.
! Proven ability to handle confidential information professionally and discreetly
! General knowledge of both federal and state employment laws, and other employment labor laws; FLSA, EEO, FMLA, ADA, OSHA
! Excellent (Run Happy!) interpersonal and communication skills with the capability to build trust resulting in effective working relationships across the organization
! Ability to anticipate how a decision made can affect our employees, customers, and/or operations; “connecting the dots”
! Keen attention to detail in planning, organization and execution of tasks, while still seeing the big picture and understanding how all of the pieces fit together and affect one another
! A positive attitude and passion to learn. This role is a high touch and high impact role with many opportunities to influence cu