Footwear Team Executive Assistant

Seattle Washington
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted 13 days ago
CEO Pledge

Who We Are:

Brooks is a team of passionate people united by a desire to do meaningful work, lead healthy lives and make a difference. We share a focused mission: to inspire everyone to run and be active. That’s it. No distractions—it’s all about the run. Through science, creativity, service, authenticity and connection, we obsess over delivering the best running gear on the planet. We do it our way, with our unique spirit, with a goal of being more relevant to runners than any other brand, day after day and mile after mile. We are determined to innovate, challenging ourselves to lead thought at every turn. Inside these walls and on the roads, tracks and trails, we live and breathe Run Happy, celebrating the positive impact running has on our lives and others. We inject it into all we do because it makes everything better, smarter, more fun and more memorable. Our company culture defines us, bonds us together and creates the conditions for success. It is lived daily as a behavioral expression of our collective set of brand values: Connect with People, Innovate for our Customer, Compete as a Team, Build Trust, Have Fun & Bring Passion, and Be Active. If you’re on our team, it means you’re part of creating something extraordinary. You’re part of Brooks.

As the Footwear Team Executive Assistant, you hold a broad and varied range of responsibilities that support and deliver upon initiatives sponsored by the office of the Senior Vice President (SVP), Footwear. The Footwear Team Executive Assistant is the liaison between the SVP, Footwear and the Footwear functions; Research and Development, Design, and Merchandising.

You will manage projects, schedule and execute meeting and offsite-event logistics, make travel arrangements, plan events, draft communications (e-mail and presentations), manage executive scheduling and provide administrative support to the SVP Footwear and Footwear Team. You will also assist with communications and managing meeting logistics on a regular basis as well as schedule key meetings following the Footwear Creation Calendar.

Responsibilities:
⏵ Partner with the SVP, Footwear to project manage and support strategic Footwear initiatives that deliver measurable results across the business strategy, including Research and Development, Design, and Merchandising.
⏵ Plan, organize and execute meetings, including the steering committee meetings, Footwear calendar meetings, requests from functional leads and other departments and offsite meetings.
⏵ Work with department heads to set agendas
⏵ Plan for logistics
⏵ Project management for key projects
⏵ Own follow through and post mortem
⏵ Partner with SVP Footwear to drive culture initiatives across Footwear and help build team integration and collaboration to deliver desired business results.
⏵ Proactively manage and maintain SVP, Footwear’s calendar: Schedule meetings, arrange travel and planning for commitments.
⏵ Schedule direct reports 1:1’s and quarterly reviews with SVP, Footwear
⏵ Organize travel and complete expense reporting for the SVP, Footwear and team events as requested.
⏵ Lead Footwear team planning and execution for Sales Meeting presentations and breakouts
⏵ Key liaison with NA Sales to integrate Footwear needs into meeting agenda/planning
⏵ Work on-site at bi-annual NA Sales Meetings
⏵ Own and plan Footwear team off sites and events including The Running Event.
⏵ Event planning responsibilities include: Budget ownership, site selection, contract negotiation, vendor relationship management, coordination of travel arrangements, on-site event management, as well as administrative functions around attendee communication and registration, planning documents and post-event reporting.
⏵ Support Asia Footwear activities/team including managing cash and credit card expenses, organizing US accommodations, and visa support
⏵ Support US activities/team including visa processing and managing credit card expenses and team events
⏵ Coordinate onboarding of new Footwear hires
⏵ Perform other duties and complete projects and research as assigned

Qualifications:
⏵ Bachelor’s degree in Business Administration or related field preferred.
⏵ 3+ years of executive-level support experience, administrative, coordination and people related experience.
⏵ Outstanding interpersonal and communication skills to effectively interact with all levels of employees as well as customers, partners, vendors, and corporate executives and build trust and respect inside and outside of the organization.
⏵ Proficient in calendar management (VP's calendars as well as Footwear Creation Calendar).
⏵ Demonstrated ability to handle complex employee requests associated with senior leadership roles.
⏵ Ability to work with confidential information and manage appropriately.
⏵ Excellent organizational capabilities and time management skills; ability to work well independently.
⏵ Must be extremely detail-oriented and able to meet daily, weekly and monthly deadlines.
⏵ Must possess the ability to execute a wide variety of tasks and work in a fast-paced, team environment.
⏵ Strong self-starter – ability to take on and complete projects with minimal direction.
⏵ Intermediate to advanced level skills in PowerPoint, Word, Excel and Outlook.
⏵ A passion for the running enthusiast and active lifestyle.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, color, national origin, gender, gender identity, the presence of a sensory, physical or mental disability, medical condition, military status, marital status, pregnancy or child birth, sexual orientation, age, genetic information, status as a victim of domestic violence, sexual assault or stalking, political ideology, or any other non-merit based factors.

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