PVH Corp:
Executive Administrative Assistant, EVP Head Merchant - Calvin Klein Retail Job in New York, VT

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The Executive Administrative Assistant is responsible for providing administrative support to the Executive Vice President, Head Merchant - Calvin Klein Retail.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
Organizes meetings such as the monthly bestseller meeting, monthly merchandising team off sites, buy reviews, showroom walkthroughs, strategy meetings, and team store visits
Handles logistics associated with meetings, appointments and conferences
Proactively manages and prioritizes incoming and outgoing communications; including external/internal mail, telephone calls, reports, etc.
Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors review.
Makes travel arrangements for the EVP Head Merchant and team to retail locations in the US and Canada, and completes detailed expense reports. Confirms meetings and create itineraries for trips
Creates, formats and edits correspondence and presentations with precision and minimal direction
Assist in creating numerous decks for management meetings
Follows up on various activities to ensure completion and deadlines are met
Process invoices and generates seasonal or quarterly reconciliation reports
Maintains filing system & references, Business Continuity Plan, and office supplies
Facilitate new employee set-up
Works independently on specific projects as assigned

QUALIFICATIONS & EXPERIENCE:

Experience:
5 years experience as an administrative assistant, preferably with experience in a merchandising environment
Comfortable with online meeting software, video conference, and remote meeting set-up

Education: Bachelors Degree (or equivalent) preferred

Skills:
Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
Strong sense of urgency; strong prioritization & follow-up skills
Excellent at handling changing priorities; multi-tasking
Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
Must possess exceptional interpersonal skills
Must be proactive and resourceful with all tasks
Strong project management skills
Strong knowledge of Outlook, Excel, Word & PowerPoint

Internal: Executive offices and all internal partners

External: N/A

SUPERVISORY RESPONSIBILITIES:

Direct: N/A

Indirect: N/A

BUDGETARY RESPONSIBILITIES: Office Supplies

DECISION MAKING:
Responsible for managing constantly-changing calendar and travel schedule, while insuring accurate prioritization of meetings and ensuring that vital business obligations are met.

RESOURCEFULNESS/CREATIVITY:
Resourcefulness is a strong component of this position, as the schedule and obligations of the role will be ever changing. The Executive Administrative Assistant must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times and/or locations, etc.

ENVIRONMENT: Highly deadline-driven environment
PVH Corp. or its subsidiary (\"PVH\") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicants current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH
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