Mad Engine Global, LLC:
Office Coordinator/Receptionist Job in Toronto, CA
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Closed
Toronto, CA
Full-time | Human Resources
About the job
Office coordinator (receptionist) is responsible for the day-to-day office operations and support the company activities and events to achieve departmental and organizational goals. This person is also to professionally greet employees, visitors and vendors in a professional manner. Demonstrates high integrity in all activities and it is a brand ambassador.
Essential Duties and responsibilities
• Responsible for the day-to-day office support and operations.
• Answer the phone, screen and direct call when necessary to the appropriate person
• Greet employee, visitors, and vendors in a professional manner.
• Ensure that the common areas are clean, neat and presentable.
• Oversees conference room scheduling.
• Maintain the calendar of events and coordinate event planning which includes employee recognition such as Monthly Birthdays, company events, etc.
• Managing the stock and inventory of coffee & refreshments for company & visitors
• Coordinator of all repairs and improvement of the facilities.
• Distribute and process all daily mail and process carrier packages ie. fedex, UPS
• Answer all phone calls and take messages if necessary
• Liaison for IT if equipment requests and repairs if necessary
• Daily inspections for safety, for paper for the copiers, clean restrooms, snacks, waters, etc.
• Coordinate the removal of the recycling materials and bins.
• Communicate with cleaning company regarding their duties if necessary.
• Prepare spreadsheet to request office supplies when necessary.
• Communicate regarding any HR, payroll and employee related needs to ensure things are handle timely manner.
• Manage the building compliance in line with local laws and safety regulations.
• If applicable, ensure that company cars are clean, with gas, keep up with the schedule on who borrows the cars.
• Assist the HR department with new hires onboarding process.
• Complete special projects as requested by HR ie. Power Points, Training Materials, Audits, etc.
Essential Duties and responsibilities
• Responsible for the day-to-day office support and operations.
• Answer the phone, screen and direct call when necessary to the appropriate person
• Greet employee, visitors, and vendors in a professional manner.
• Ensure that the common areas are clean, neat and presentable.
• Oversees conference room scheduling.
• Maintain the calendar of events and coordinate event planning which includes employee recognition such as Monthly Birthdays, company events, etc.
• Managing the stock and inventory of coffee & refreshments for company & visitors
• Coordinator of all repairs and improvement of the facilities.
• Distribute and process all daily mail and process carrier packages ie. fedex, UPS
• Answer all phone calls and take messages if necessary
• Liaison for IT if equipment requests and repairs if necessary
• Daily inspections for safety, for paper for the copiers, clean restrooms, snacks, waters, etc.
• Coordinate the removal of the recycling materials and bins.
• Communicate with cleaning company regarding their duties if necessary.
• Prepare spreadsheet to request office supplies when necessary.
• Communicate regarding any HR, payroll and employee related needs to ensure things are handle timely manner.
• Manage the building compliance in line with local laws and safety regulations.
• If applicable, ensure that company cars are clean, with gas, keep up with the schedule on who borrows the cars.
• Assist the HR department with new hires onboarding process.
• Complete special projects as requested by HR ie. Power Points, Training Materials, Audits, etc.