Office Coordinator/Receptionist

Toronto Ontario
Required Experience: 0 year(s)
Employment Type: Full-Time
Salary Range: Not available
Posted 2 days ago

Office coordinator (receptionist) is responsible for the day-to-day office operations and support the company activities and events to achieve departmental and organizational goals. This person is also to professionally greet employees, visitors and vendors in a professional manner. Demonstrates high integrity in all activities and it is a brand ambassador.
Essential Duties and responsibilities

⏵ Responsible for the day-to-day office support and operations.

⏵ Answer the phone, screen and direct call when necessary to the appropriate person

⏵ Greet employee, visitors, and vendors in a professional manner.

⏵ Ensure that the common areas are clean, neat and presentable.

⏵ Oversees conference room scheduling.

⏵ Maintain the calendar of events and coordinate event planning which includes employee recognition such as Monthly Birthdays, company events, etc.

⏵ Managing the stock and inventory of coffee & refreshments for company & visitors

⏵ Coordinator of all repairs and improvement of the facilities.

⏵ Distribute and process all daily mail and process carrier packages ie. fedex, UPS

⏵ Answer all phone calls and take messages if necessary

⏵ Liaison for IT if equipment requests and repairs if necessary

⏵ Daily inspections for safety, for paper for the copiers, clean restrooms, snacks, waters, etc.

⏵ Coordinate the removal of the recycling materials and bins.

⏵ Communicate with cleaning company regarding their duties if necessary.

⏵ Prepare spreadsheet to request office supplies when necessary.

⏵ Communicate regarding any HR, payroll and employee related needs to ensure things are handle timely manner.

⏵ Manage the building compliance in line with local laws and safety regulations.

⏵ If applicable, ensure that company cars are clean, with gas, keep up with the schedule on who borrows the cars.

⏵ Assist the HR department with new hires onboarding process.

⏵ Complete special projects as requested by HR ie. Power Points, Training Materials, Audits, etc.
Minimum Qualifications

⏵ A minimum of an AA or related business certificate required, or equivalent experience.

⏵ Advanced knowledge of MS Office Suite, excel, & word required

⏵ Strong initiative to ensure all goals and objectives.

⏵ Bilingual (Spanish) required

⏵ Excellent communications skills and interpersonal skills, both written and verbal

⏵ Excellent administrative, organizational and time management skills

⏵ Ability to deal effectively with a conflicting priority

⏵ Event planning experience a plus

Working conditions

⏵ Must be able to work in a fast-paced environment

⏵ Office with open floor plan

⏵ Business casual office attire

⏵ Work is performed inside a temperature-controlled office building
Physical requirements

⏵ Sit, stand, bend, lift occasionally lifting

⏵ Ability to listen and speak with employees and vendors

⏵ Occasionally lift up to 25 pounds

⏵ View and type on computer screens for long periods of time
RRSP, Medical, Dental and Vision, Vacation and Sick pay - Besides an awesome place to work.