Accounts Receivable Associate (Bilingual German and English)

VICE Media

Multiple Locations


0 year(s)
Full-Time
N/A


Job Description
<p><strong>About VICE Media Group</strong></p>
<p><span style="font-weight: 400;">VICE Media Group is the world's largest independent youth media company. Launched in 1994, VICE has offices in 35 cities across the globe with a focus on five key businesses: VICE.com, an award-winning international network of digital content; VICE STUDIOS, a feature film and television production studio; VICE TV, an Emmy-winning international television network; a Peabody award-winning NEWS division with the most Emmy-awarded nightly news broadcast; and VIRTUE, a global, full-service creative agency with 25 offices around the world. VICE Media Groups portfolio includes Refinery29, the leading global media and entertainment company focused on women; PULSE Films, a London-based next-generation production studio with outposts in Los Angeles, New York, Paris and Berlin; i-D, a global digital and bimonthly magazine defining fashion and contemporary culture; and Garage, a digital platform and biannual publication converging the worlds of art and design.</span></p>
<p><strong>VICE x Team</strong></p>
<p><span style="font-weight: 400;">Based in our London office, the Finance department is a newly centralised shared services team for EMEA who play a busy and vital role within the VICE Media Group.</span></p>
<p><strong>Role X You</strong></p>
<p><span style="font-weight: 400;">As our Accounts Receivable Associate for the DACH region (Germany, Austria &amp; Switzerland), you will be supporting the Accounts Receivable Manager to ensure accuracy and efficiency of the sales and billing process. Working in a small team, you will perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data. </span></p>
<p><strong>Responsibilities </strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Prepare, verify, and process invoices for sales or services rendered, both external and inter-company for DACH region</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Liaise with sales and project managers for accurate digital billings and maintain billing schedules</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Generate and send out clear/concise invoices and statements</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Follow up and collect payments according to our/agreed payment terms</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Monitor customer account details for delayed/non-payments or any irregularities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Review and report on AR aging. Review aged debtors reports, follow up on outstanding invoices and update commentary. Escalate with AR Manager/Sales/Senior Finance if any issues with unpaid invoices</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Verify discrepancies and resolve client’s billing issues </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Post customer payments in a timely manner by recording cash and check transactions and entering them into the general ledger ERP system for the DACH entities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Maintain accounts receivable files and records</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Prepare cashflow forecast </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Support the AR Manager</span></li>
</ul>
<p><strong>Experience</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Accounts Receivable experience, collection experience required.</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Experience in busy media/creative business is a plus</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Must have experience using cloud based ERP system and experience with NetSuite and SalesForce is a plus</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Solid understanding of basic accounting principles, fair credit practices and collection regulations</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Fluent verbal and written German is a must</span></li>
</ul>
<p><strong>You have these:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Strong interpersonal and teaming skills; you’re happy to get stuck in </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Excellent interpersonal, verbal, and written communication skills; customer service skills are key.</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Detail-oriented multi-tasker with demonstrated ability to work well under pressure and cooperatively with team members.</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ability to take direction as well as work independently</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You’re flexible, agile and adaptable based on changing needs and environment</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">A problem solver with exceptional organisational and prioritisation skills; you have the ability to proactively address potential issues or concerns</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You have an acute attention to detail and use this to take pride in your work</span></li>
</ul>
<p><strong>We’d love if you also had these:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ability to analyze and make recommendations to improve internal processes</span&g