Accounts Payable Associate (Bilingual Italian & English)

VICE Media

Multiple Locations


0 year(s)
Full-Time
N/A


Job Description
<p><strong>About VICE Media Group</strong></p>
<p><span style="font-weight: 400;">VICE Media Group is the world's largest independent youth media company. Launched in 1994, VICE has offices in 35 cities across the globe with a focus on five key businesses: VICE.com, an award-winning international network of digital content; VICE STUDIOS, a feature film and television production studio; VICE TV, an Emmy-winning international television network; a Peabody award-winning NEWS division with the most Emmy-awarded nightly news broadcast; and VIRTUE, a global, full-service creative agency with 25 offices around the world. VICE Media Groups portfolio includes Refinery29, the leading global media and entertainment company focused on women; PULSE Films, a London-based next-generation production studio with outposts in Los Angeles, New York, Paris and Berlin; i-D, a global digital and bimonthly magazine defining fashion and contemporary culture; and Garage, a digital platform and biannual publication converging the worlds of art and design.</span></p>
<p><strong>VICE x Team</strong></p>
<p><span style="font-weight: 400;">Based in our London office, the Finance department is a newly centralised shared services team for EMEA who play a busy and vital role within the VICE Media Group. </span></p>
<p><strong>Role X You</strong></p>
<p><span style="font-weight: 400;">As our Accounts Payable Associate for our France, Spain and Italy offices, you will be working in a small team of AP’s assisting the entry of invoices and periodic payment runs. You will also be managing vendor relationships and maintaining strong communication rapport with internal and external departments. The role reports to the European Accounts Payable Manager.</span></p>
<p><strong>Responsibilities:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Process invoices for open POs, ensuring timeliness and verify accuracy of general ledger coding</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Verify supporting documents to invoices where applicable</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Coordinate and assist business leads to create PO’s as needed</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Actively follow up with the business to create PO’s as needed</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Actively follow up with the business to receive PO’s in Netsuite and reconcile any variances between the PO and vendor invoices to the satisfaction of the business </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Research and proactively investigate/reconcile discrepancies between AP balance and vendor statements</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Maintain vendor records, updating contact information as required</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Overseeing the AP inbox and responding to payment enquiries and flagging potential issues</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Assist with local tax reporting processing, i.e. VAT </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Assist with month-end closing process by providing accrual info to the Finance leads </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Process weekly pay-runs for vendors, staff expenses and foreign currency and ad hoc payments as necessary</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Reviewing the Aged Creditors and investigating any debit balances.  Follow-up invoices for any Direct Debit payments</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Prepare cash flow forecast</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ad hoc projects as assigned</span></li>
</ul>
<p><strong>Experience</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Language skills - Italian is mandatory</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Relevant experience in a similar role, preferably within a busy media/creative business </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Comfortable sorting out backlogs, problem solving, organizing chaos</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Concur and Netsuite experience desired (or similar expense reporting/ERP system)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Microsoft Office Suite mandatory and strong Excel skills</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Organized, reliable, detail-orientated, hands-on and responsive</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ability to multitask and meet deadlines</span></li>
</ul>
<p><strong>You have these:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Strong interpersonal and teaming skills; you’re happy to get stuck in </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You’re flexible, agile and adaptable based on changing needs and environment</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">A problem solver with good organisational skills; you have the ability to proactively address potential issues or concerns</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You have an acute attention to detail and use this to take pride in your work</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Fluent verbal and written Italian language skills are a must</span></li>
</ul>
<p><strong>We’d love if you also had these:</strong></p>
<ul>
<li style="font-weight: 400;"&