Accounts Receivable Associate

VICE Media

Multiple Locations


0 year(s)
Full-Time
N/A


Job Description
<p><strong>About VICE</strong></p>
<p><span style="font-weight: 400;">VICE Media Group is the world's largest independent youth media company. Launched in 1994, VICE has offices in 35 cities across the globe with a focus on five key businesses: VICE.com, an award-winning international network of digital content; VICE STUDIOS, a feature film and television production studio; VICE TV, an Emmy-winning international television network; a Peabody award-winning NEWS division with the most Emmy-awarded nightly news broadcast; and VIRTUE, a global, full-service creative agency with 25 offices around the world. VICE Media Groups portfolio includes Refinery29, the leading global media and entertainment company focused on women; PULSE Films, a London-based next-generation production studio with outposts in Los Angeles, New York, Paris and Berlin; i-D, a global digital and bimonthly magazine defining fashion and contemporary culture; and Garage, a digital platform and biannual publication converging the worlds of art and design.</span></p>
<p><strong>VICE x Team</strong></p>
<p><span style="font-weight: 400;">Based in our London office, the Finance department is a newly centralised shared services team for EMEA who play a busy and vital role within the VICE Media Group. </span></p>
<p><strong>Role X You</strong></p>
<p><span style="font-weight: 400;">As our Accounts Receivable Associate for both our London and Copenhagen office, you will be supporting the Accounts Receivable Manager to ensure accuracy and efficiency of the sales and billing process. Working in a small team, you will perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data. </span></p>
<p><strong>Responsibilities </strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Prepare, verify, and process invoices for sales or services rendered, both external and inter-company for Denmark and specific UK entities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Liaise with sales and project managers for accurate digital billings and maintain billing schedules</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Generate and send out clear/concise invoices and statements</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Follow up and collect payments according to our/agreed payment terms</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Monitor customer account details for delayed/non-payments or any irregularities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Review and report on AR aging. Review aged debtors reports, follow up on outstanding invoices and update commentary</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Escalate with AR Manager/Sales/Senior Finance if any issues with unpaid invoices</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Verify discrepancies and resolve client’s billing issues </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Post customer payments in a timely manner by recording cash and check transactions and entering them into the general ledger ERP system for France and for specific UK entities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Maintain accounts receivable files and records</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Prepare cashflow forecast </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Support the AR Manager</span></li>
</ul>
<p><strong>Experience</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Accounts Receivable experience, collection experience required</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Relevant experience in a similar role, preferably within a busy media/creative business is a plus</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Must have experience using cloud based ERP system and experence with NetSuite and SalesForce is a plus</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Solid understanding of basic accounting principles, fair credit practices and collection regulations</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency </span></li>
</ul>
<p><strong>You have these:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Strong interpersonal and teaming skills; you’re happy to get stuck in </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Excellent interpersonal, verbal, and written communication skills; customer service skills are key</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Detail-oriented multi-tasker with demonstrated ability to work well under pressure and cooperatively with team members</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ability to take direction as well as work independently</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You’re flexible, agile and adaptable based on changing needs and environment</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">A problem solver with exceptional organisational and prioritisation skills; you have the ability to proactively address potential issues or concerns</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">You have an acute attention to detail and use this to take pride in your work</span></li>
</ul>
<p><strong>We’d love if you also had these:</strong></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Ability to analyze and make recommendations to improve internal processes</