Columbia Sportswear, Inc.:
eComm Executive Assistant Job in Beaverton, VT
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Closed
Beaverton, VT
Full-time | Ecommerce
About the job
The Executive Assistant will perform confidential administrative and secretarial duties for the VP of eCommerce. This role will handle a broad scope of confidential and proprietary information. As the Executive Assistant, you will be involved with managing routine office matters for executive management and assigned special projects.
Responsibilities: Provides analytical and specialized administrative support to the executive
Performs critical and confidential administrative/secretarial duties and coordinates the production of correspondence and work projects
Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately.
Composes letters and reports from verbal instructions or written notes/drafts and dictation.
Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synched to ensure efficiency and access at all times for the leaders.
Coordinates travel arrangements, hotel and car accommodations, and planning of itineraries.
Attends and takes minutes for various meetings.
Develops office procedures and filing systems as necessary.
Maintains follow-up on action required.
Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc
Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization.
Requirements: Must be a highly motivated self starter and be able to work with a minimum of supervision
Must have a minimum of seven years work experience providing senior level administrative support in progressively responsible positions.
High School or equivalent degree
Senior and expert level proficiency with MS Office (Word, Excel, PowerPoint).
Highly developed interpersonal savvy skills, influencing skills and advisory skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers.
Possess excellent troubleshooting and problem solving skills and uses independent judgment appropriately and with discretion.
Excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency and discretion
Mental ability to conduct complex interpersonal interactions with others, utilize excellent grammar and spelling skills in composing correspondence, operate independently, handle confidential information with discretion, and work effectively under pressure.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
EEO/AA Employer/Vets/Disabled/Race/Ethnicity/Sex/Sexual Orientation/Gender Identity/Age
OTS-COL
Responsibilities: Provides analytical and specialized administrative support to the executive
Performs critical and confidential administrative/secretarial duties and coordinates the production of correspondence and work projects
Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately.
Composes letters and reports from verbal instructions or written notes/drafts and dictation.
Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synched to ensure efficiency and access at all times for the leaders.
Coordinates travel arrangements, hotel and car accommodations, and planning of itineraries.
Attends and takes minutes for various meetings.
Develops office procedures and filing systems as necessary.
Maintains follow-up on action required.
Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc
Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization.
Requirements: Must be a highly motivated self starter and be able to work with a minimum of supervision
Must have a minimum of seven years work experience providing senior level administrative support in progressively responsible positions.
High School or equivalent degree
Senior and expert level proficiency with MS Office (Word, Excel, PowerPoint).
Highly developed interpersonal savvy skills, influencing skills and advisory skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers.
Possess excellent troubleshooting and problem solving skills and uses independent judgment appropriately and with discretion.
Excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency and discretion
Mental ability to conduct complex interpersonal interactions with others, utilize excellent grammar and spelling skills in composing correspondence, operate independently, handle confidential information with discretion, and work effectively under pressure.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
EEO/AA Employer/Vets/Disabled/Race/Ethnicity/Sex/Sexual Orientation/Gender Identity/Age
OTS-COL