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Sales Administrative Assistant 

• Create, process and send all sales department invoices via Net Suite, 
as well as work as subject matter expert with accounting department 
to train sales team on any new procedures
• Primary point of contact for updating company & user information as 
needed in customer database. Including research access to users per 
the customer request
• Manage the execution of contracts and updating of company files
• Work with remote account managers to support and assist with 
administrative functions
• Provide support for printing, collating and shipping around client visits, 
trainings and events
• Set up conference call bridges, book conference rooms and send 
Outlook invites for the account managers
• Work towards efficiencies, documenting processes, and create best 
practices for team

• Prepare biweekly expense report and travel coordination for regional 
vice president traveling up to 3 weeks per month
• Coordinate inventory and office supplies for the regional office
• Responsible for the creation of duplicate car titles per the request of 
dealerships around the western region
• Create and process various specialized reports for sales team and 
headquarters
• Perform office functions such as setting up and maintaining files; 
interviewing callers and making proper referrals; arranging meetings and 
conferences; and receiving, referring, or answering mail
• Review drafts and finished documents for accuracy; answer questions 
relating to office operations and established policies and procedures

Infiniti Motor Company Ltd

•Provide proactive customer service via face-to-face, phone, and e-mail communication to players, league volunteers and team captains. 
•Communication and management of WAKA processes including recruitment, registration. 
•Manage the registration process for each league. 
•Assist with Media Relations and plan events as needed. 
•Ensure all league contracts and league documents are properly filed. 
•Marketing for growth of league utilizing flyers and player recruiting methods for upcoming seasons.

Community Coordinator

3 month contract position
•Assist in the preparation of the Engagement Management Process (EMP) on related materials.
•Scan and edit engagement documentation for data processing.
•Maintain technical systems and processes.
•Manage Tax Assembly and Closeout procedures including the assembly and delivery of tax returns.
•Perform due date tracking for all tax practice engagements.
•Generating and distributing reports to all tax professionals.

Administrative Operations Paraprofessional

6 month contract position
•Assist Tax Partners, Senior Management and staff in day-to-day needs which may be complex and confidential.
•Track and mail all Tax returns for client signature.
•Draft and proof engagement letters to clients.
•Create monthly invoices, time entry and expense reporting.
•Organize catering for internal meetings and events.

Senior Administrative Assistant

•Verification of cashier daily work and consolidation of all cashier work into a daily deposit.
•Ensure balancing of all sales reports including money deposited and transferred from the safe.
•Give every customer immediate and undivided attention. Follow through on all customer questions and requests. Provide consistent and delightful service.
•Keep the Customer Service Department clean, well stocked, and organized.

Cash Office Specialist

•Directly assist the Vice President of Domestic Sales and sales representatives in various states.
•Manage list of giveaway inventory for each sales representative.
•Maintain multiple price lists including four State Contracts, PEPPM National Contract and company-wide discounted price list.
•Ensure purchase orders are entered and shipped in compliance with customers’ needs.
•Partner directly with customers to solve any problems or concerns regarding their orders.
•Track and manage all special price bids with manager approvals for sales representatives.
•Run monthly sales reports for Vice President on all 15 sales representatives.

District Sales Administrator

•Assisted CEO and CFO in daily tasks and projects.
•Created and organized all travel arrangements for agency, regularly four to five trips a month for three to five people including flight, hotel and car arrangements.
•Oversaw all incoming and outgoing shipments and input detailed shipping invoices into Clients & Profits Sales Reporting System.
•Set up all vendors in Clients & Profits computer system; sent out all appropriate forms and contracts and ensured they were returned.
•Supported Account Executives with internal client meetings.

Director of First Impressions

Find out detailed information about Amanda Nguyen, Sales Administrative Assistant  in Huntington Beach, CA

Amanda Nguyen: Sales Administrative Assistant in Huntington Beach, CA

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