Bike

Lifestyle

Moto & Powersports

Outdoor

Skate

Snow

Surf

Wake

Fashion

Jewelry making

Ballet and modern dance

After 7+ years of Executive Assistant experience in New York City in a variety of industries including fashion and investment banking, I have decided to move to California for personal and professional growth. In addition to my extensive office experience, I have strong communication skills, keen attention to detail in fast paced work environments and a positive, open mind about learning new areas of business. My broad background and enthusiasm for thriving in a self starting role makes me an excellent candidate for this position.

•Manage with a high attention to detail calendars and schedules for the Vice President of Human Resources for North America Retail, Wholesale, Global Digital and Customer Experience and Coach Europe as well as  2 Senior Directors reporting to the VP
• Schedule and follow up on time sensitive meetings, schedule rooms, coordinate dial-in numbers, order and set up food as necessary
•Coordinate all logistics for cross-functional meetings, events and off-sites
• Ensure flow of meetings and keeping Directors abreast of daily activities, changes, and issues
• Answer phone calls from key executives and internal partners
• Compose/edit/proofread time sensitive documents and confidential presentations 
• Handle the printing, binding and distribution of all presentation materials for meetings in a timely manner 
• Develop relationships with internal administrative staff to facilitate effective meeting planning and scheduling  
• Arrange domestic and international travel schedules and prepare T&E


Executive Assistant, HR

• Responsible for efficiently managing the business affairs of the Global Head/Managing Director of Operational Risk and Strategic Controls as well as 8 Directors and a team of 65 people 
• Manage and update multiple complex calendars 
• Coordinate all domestic and international travel arrangements for the entire department in the New York office - including: flights, hotels and ground transportation 
• Orchestrate the logistics for team members visiting the New York office - including: ground transportation, providing building access, allocating work space, scheduling meetings, booking conference rooms, printing meeting materials and making dinner reservations 
• Filter through incoming calls and inquiries with responsibility for timely follow-up 
• Compose/edit/proofread time sensitive documents and confidential presentations 
• Arrange large conferences, off-sites, training sessions, special events and coordinate with the respective facilities and catering services. 

Executive Assistant

• Efficiently provided direct support for 1 Managing Director, 3 Senior Vice Presidents, back-up support to the Global Head of Internal Audit as well as the team of 85 people 
• Managed and maintained scheduling for the 1 Managing Director and 1 Senior Vice President 
• Filtered through high call volumes, team mail deliveries and correspondences 
• Worked closely with the teams Office Manager, assisting on projects as needed 
• Extensive travel coordination for the entire team - including: multi-city flights, hotels, ground transportation, organized meetings, and dinner reservations 
• Compiled detailed and complex expense reports for the entire team using the PeopleSoft system 
• Scheduled all internal and external meetings for the team, confirmed attendance, provided building access (where required), booked conference rooms/video & audio support, and arranged food as needed 
• Created, edited and proofread confidential presentations and audit reports as well as distributed materials 

Administrative Assistant

• Fielded heavy call volume on the company's main telephone switchboard and directed calls where appropriate 
• Scheduled the pick-up of packages with UPS and FedEx, processed and distributed deliveries to the team 
• Acted as the floor receptionist: granting access to the floor, greeting clients and visitors 
• Managed the floors conference room: maintaining reservations, keep meetings on time, assure rooms are clean before and after each meeting 
• Coordinate the ordering of daily lunches for the team 
• Collected donations from the floor weekly for fundraising event, liaised with HR on totals amount collected 
• Assisted as a "Floater" for assistants on the Executive Floor when needed 


• Managed a 4-line phone system and relayed messages accordingly 
• "Shadowed" the agent while working with clients: created a strong knowledge base to help in answering questions over the phone to potential buyers 
• Provided back-up support to the agents by walking potential buyers through the model homes, provided them with fact sheets and answered questions when appropriate 
• Offered snacks and beverages to customers while waiting for meetings with the sales agent 
• Organized and maintained an extensive filing system for the main office, received and sent extremely confidential documents via fax machine, collated and created shipping labels for mass mailings and received/sent FedEx packages daily 
• Restocked office, kitchen, food, bathroom supplies 
• Communicated daily with the on-site Construction Office for daily reports, building updates and expense filings 


Receptionist

Find out detailed information about Jennifer Fox,  in Long Beach, CA

Jennifer Fox: in Long Beach, CA

Jennifer Fox

COACH

Barclays Capital

Lehman Brothers

Moore Capital Management

Baker Residential, Real Estate Office

Montclair State University