Traffic Assistant

•	Actualized commercial, provisional, agent's, freight, demurrage, commission, counterparty, VAT, secondary, etc invoices and debit and/credit notes
•	Composed letters of indemnity, contracts, letters of assignment/novation agreements, addendums, amendments, documents for letters of credit to advising banks (e.g: certificate of insurance, packing list, etc.), contract cancellations
•	Originated applications to chamber of commerce for certificates of origin
•	Edited, entered and linked position list information, (e.g.:bill of lading information, laycan dates, etc.) recaps (e.g.: sales, purchases, swaps, etc), formula pricing, liftings, tanks and trucks, strategies, matching, etc. and structures inventory data sheets
•	Supported Traffic Managers with daily responsibilities, projects and liaison between all internal departments.
•	Conducted conditional and unconditional tank releases (swifts, storage warrants,etc.)
•	Generated customs and customer documentation for tank liftings with agent
•	Approved certificate of analysis and maintained specified tank ingredient levels 
•	Tracked contractual tank specifications

Kolmar Group, AG (International Trading Group - Petroleum and Petrochemicals)
•	Actualized commercial, provisional, agent's, freight, demurrage, commission, counterparty, VAT, secondary, etc invoices and debit and/credit notes
•	Composed letters of indemnity, contracts, letters of assignment/novation agreements, addendums, amendments, documents for letters of credit to advising banks (e.g: certificate of insurance, packing list, etc.), contract cancellations
•	Originated applications to chamber of commerce for certificates of origin
•	Edited, entered and linked position list information, (e.g.:bill of lading information, laycan dates, etc.) recaps (e.g.: sales, purchases, swaps, etc), formula pricing, liftings, tanks and trucks, strategies, matching, etc. and structures inventory data sheets
•	Supported Traffic Managers with daily responsibilities, projects and liaison between all internal departments.
•	Conducted conditional and unconditional tank releases (swifts, storage warrants,etc.)
•	Generated customs and customer documentation for tank liftings with agent
•	Approved certificate of analysis and maintained specified tank ingredient levels 
•	Tracked contractual tank specifications

•	Taught English as a second language to top Swiss and International business firms (e.g.: Schindler, Sandoz, Also, etc) on-site semi-private and private classes
•	Built and strengthen relationships with clients
•	Formulated lesson plans according to the Berlitz method
•	Developed students’ English skills in order for them to take specialized certificate exams
•	Introduced and enhanced English grammar skills for beginner, intermediate and advanced levels
•	Constructed and supplied additional exercises and worksheets for students

English Teacher

•	Facilitated communication between internal and external employees and clients
•	Strengthened relationships with clients
•	Created travel itineraries and executed specialized requests for internal and external employees and clients
•	Obtained or renewed multi- national visas
•	Initiated and managed international coal conference events (attendance schedules and hotel placements, etc.)
•	Arranged on-site meetings and international conference calls
•	Processed daily trading reports, payments and archived documentation (reports, contracts, miscellaneous)
•	Retrieved and distributed daily, weekly, bi-weekly and monthly reports
•	Organized all expense reports and submitted them for payment
•	Expedited all specialized miscellaneous requests
•	Drafted and finalized manual guide for administrative assistant position

Administrative Assistant

•	Managed diversified magazine titles’ direct mail and online accounts
•	Accountable for approving mailing components for postal and design production specifications
•	Spearheaded communication between Time Customer Services and Time Consumer Marketing departments
•	Troubleshot and evaluated Operational inquires from internal departments (marketing, production, copywriters, art directors)
•	Executed print and online initiatives from conceptualization through delivery
•	Created, maintained and updated templates and instructional informational manuals
•	Provided cost saving options to clients on print, lettershop and lettergen services
•	Generated status reports and led weekly status meetings 
•	In charge of photographing and posting premiums on to a digital archive library
•	Analyzed and created reports on planned volumes versus actual mailed volumes
•	Worked with Time Consumer Services to develop more efficient electronic methods of communication
•	Updated and verified USPS and Canadian Postal Regulations

Operations Assistant Manager

•	Coordinated communication between all internal departments (account executives, production, copywriters, art directors)
•	Prepared and organized mailing schedules and conducted status meetings
•	Responsible for all stages of routing, receiving approval and distributing of mailing campaigns
•	Initiated estimate requests and archived art and printed samples

Senior Traffic Coordinator

•	Liaison between clients and outside print, lettershop and premium vendors
•	Handled production procedures for special appeals, acquisitions, special society/club mailings
•	Prepared print and lettershop cost summaries, production schedules, budgets and result reports
•	Examined and controlled client’s exchange/rental files, merge purges and communicated with list buyers to initiate list orders 
•	Headed Lautman & Company’s advertising campaign

Lautman & Company, Inc. (Direct Mail Consulting Firm)

•	Produced press releases, media alerts, calendar listings
•	Assisted in preparation and attended media events and news conferences
•	Pitched stories to media outlets, made follow up calls, researched contact information
•	Mediator between clients and Rubenstein Associates, Inc.

Vice Presidents' Administrative Assistant

Find out detailed information about Alyson Brown, Traffic Assistant in Luzern, LU

Alyson Brown: Traffic Assistant in Luzern, LU

Alyson Brown

Kolmar Group AG, Switzerland

Kolmar Group, AG

Kolmar Group, AG (International Trading Group - Petroleum and Petrochemicals)

The Berlitz School of Languages and The Language Professionals (International Language School)

Glencore International AG/Coal Department (International Trading Group)

Time Warner, Inc. / Time Consumer Marketing, Inc. (Direct Mail Agency)

Ammirati Puris Lintas (Direct Mail Advertising Agency)

Junior Account Executive &

Rubenstein Associates, Inc. (Public Relations Firm)

Western New England University