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Project Coordinator

Strategic, resourceful, goal-driven project coordinator who maximizes resources and time by shifting priorities to efficiently meet company expectations and goals. Able to support complex, deadline driven operations while improving efficiency and reducing costs. Adept with various challenges and anticipatory strategies. Accustomed to evolving priorities, dynamic environment, and fast-paced demands

Manage progress of projects and ensure completion dates are met, coordinate with vendors on projects, facilitate client needs, and support management and staff with various administrative functions.  
•	Manages project files, project schedules, agendas for meetings, and create meeting minutes
•	Provides administrative support to sales staff for client training requests, training materials, and research
•	Helps marketing, management, and outside vendors stay organized to meet project deadlines
•	Coordinate live webinars and client meetings
•	Creates and directs project workflow and deadlines
•	Project management: marketing events, trade shows, and seminars 
•	Generate job cost analysis and/or profit & loss reports for management 
•	Conducts billing and invoicing reconciliation for projects
•	Facilitates distribution of marketing materials 
•	Handles all heavy travel arrangements 
•	Vendor negotiations and contracts administration

Managed current projects to help engineers meet client deadlines, keep projects within budget, and managed all engineering contracts. 
•	Prepared and submit information for client RFP’s and RFI’s
•	Follow up with current outstanding RFP’s
•	Updated project changes into project management system
•	Organize project files 
•	Organize and attend client meetings; create and distribute meeting minutes
•	Document tracking to ensure Quality Assurance processes are met 
•	Perform Quality Assurance processes on current and past projects
•	Assisted with invoicing and billing

Conducted commercial real estate research for clients and provide excellent customer service to clients. Meticulously gathered, assessed, and interpreted data into data system. Researched and inputted information to ensure its accuracy for client and research comprehension; accurately calculated commercial property transaction and property information.
•	Assessed and evaluated current commercial real estate data and market information
•	Handled high volume of client inquiries and requests
•	Maintained extensive data in CRM system 
•	Balanced multiple on- going projects: weekly error reports, tenant leads, other projects
•	Promoted CoStar services and products during research interviews 
•	Published news stories on recent commercial real estate activities
•	Helped generate sales leads

Research Analyst

Perform required administrative duties and manage marketing research sessions. Functioned as the Client Service Manager’s right hand support. 
•	Completed various administrative duties: answer multi-line phone, office supply inventory, ship/send packages, file and maintain documents, maintain emails correspondences/ inquiries 
•	Trained hostesses
•	Organized and managed on and off-site logistics for focus groups
•	Provided meeting needs to clients and participants 
•	Organized and managed monthly company meetings; document meetings  
•	Administered and reconciled participant checks 
•	Maintained participant data into 4-D system

Administrative Assistant

Find out detailed information about Phoebe Sim, Project Coordinator in Irvine, CA

Phoebe Sim: Project Coordinator in Irvine, CA

Phoebe Sim

PRO TALK, Inc.

Lopez Engineering, Inc.

Costar Group, Inc.

Plaza Research San Diego

San Diego State University