Lifestyle

Office Manager & Executive Assistant

Over 25 years experience in executive assistance and office management, coupled with meeting and special event planning.  Proven flexibility to quickly adapt to changing processes and requirements.  A self-motivated, goal oriented individual who thrives in a fast-paced, results-oriented environment.  Extremely detail oriented, organized, heavy multi-tasker and a dedicated employee with creative problem solving and strong customer service qualities

Provide office management and executive assistance to individuals and corporations.

Perform routine and complex administrative functions.  Oversee and sort a large volume of mail for multiple entities.  Pay bills utilizing Quicken.  Developed and organize filing system.  Arrange travel domestically and overseas.  Oversee office management and vendor relations.  Provide personal assistance as necessary.

Executive Assistant/Office Manager

Provide administrative assistance in the Entertainment Division.

Administrative Specialist

Oversaw a mid size law firm with full HR & facilities/office management responsibilities 
? Human resource functions include:  payroll, recruiting, hiring and training of new employees, managing administrative and temporary employees,  benefits management (health, dental, sick/vacation), 401k administration utilizing ADP online, workflow amongst legal secretaries, timekeeper analysis for attorneys and support staff utilizing Juris software.   Updated employee manual.  Of note:  Secured new vendors for payroll company, health insurance, workers' comp and professional liability insurances to provide cost reductions.  Managed vendor relationships and accounts.  Contact person for all facilities and building issues. Oversaw office moves and coordinate space planning.
? Coordinated materials and systems for new hires (workstation, computer hardware and software, e-mail account, phone set up, business cards, etc.).  Provide orientation to office facilities, equipment usage and standards and 

Law Firm Administrator

to the Managing Partners & Office Manager: Maintained a heavy calendar and arranged all aspects of travel - both domestic and internationally (air (including private), car, hotel, expenses, restaurant reservations, etc. for six Executives (3 Managing Partners, CFO, COO & Sr. VP. plus one other EA).  Managed annual investor retreat for 100+ people event, holiday parties, and all internal/external office meetings. Oversaw ACT! software implementation with customization and maintained updates.
? Liaison with building management and managed outside vendors
? Created and updated an operation manual and an employee manual
? Oversaw Accounts Payable, produced spreadsheets and mail merges for investor correspondences
? Updated file systems both hard copy and electronically

Executive Assistant

Managed HR functions including payroll, sick/vacation scheduling, oriented new employees, maintained personnel records and assisted with recruiting and hiring procedures for 15 employees.  Managed receptionist and all temporary/contract employees and oversaw general office tasks including troubleshooting office equipment, ordering supplies, relieving receptionist, processing mail, etc.
Oversaw vendor selection, contracts, client billing for over 150 clients, analyzed and reduced costs for office vendors, and evaluated performance and approved payments  
?Assisted two principle partners in managing executive and personal affairs
? Updated and maintained databases for clients and vendors
? Coordinated all on-site and off-site events and meetings and managed conference room schedule
? Utilized Datafaction software to input client bills and paid on a weekly basis.

Office Manager

Assisted CEO with multiple companies and engaged with each business (Raymond James brokerage firm, high end matchmaking firm, consumer health products, and college lifestyle magazine).  
? Assisted in the relocation of two offices into one new location including arrangements for new service providers
Of note: Responsible for all office management functions including supplies management and ordering, key cards distribution (parking, elevator and office keys and monthly invoicing accuracy), notified and approved vendors and contractors to building management.

Managed all aspects of VP's calendar and heavy travel arrangements both nationally and internationally, processed expense reports upon completion of travel, coordinated meetings, planned events and oversaw marketing functions for sales teams. Assisted with Board meeting preparation and general correspondences with Board members, assisted with stock administration, attended Board meetings and took meeting minutes, and performed research and created summaries of findings.
? Assisted facilities manager and organized special events, including holiday party for 700 people. Managed swag for all events.
? Prepared spreadsheets and presentations and provided management with appropriate reports for the region. 
? Coordinated weekly forecast rollups and processed paperwork for new employee, transfers and reorganizations.
? Assisted recruiting department with candidate screenings, reference checks and general hr responsibilities.
? Engaged with sales teams to understand key accounts.  Utilized eB

of professional concierge, virtual assistant and errand services company: Responsible for complex and diverse event/meeting coordination, including major conferences with food & beverage, venue selection, hotel, and transportation. Initiated and organized cost effective special events for employee recognition. 
Performed administrative and business management including routine organizational duties, A/P & A/R
?Managed new office set up including vendor selection for telephone, beverages, overnight deliveries, furniture, décor, office supplies, etc.
?Utilized QuickBooks for accounting and payroll services and assisted with facilities management
?Participated in meetings and transcribed and distributed notes to appropriate channels
?Scheduled travel arrangements for senior management and prepared expense reports upon return. 
Interacted daily with senior management of Fortune 100 and 500 companies in addition to all other employees
?Provided public relations services including press kits

Founder

Find out detailed information about Ilene Sturrock, Office Manager & Executive Assistant in Beverly HIlls, CA

Ilene Sturrock: Office Manager & Executive Assistant in Beverly HIlls, CA

Ilene Sturrock

Hung Investments

HUNG INVESTMENTS

City National Bank

RESCH POLSTER & BERGER LLP

ANGELENO GROUP LLC

BEMEL & ROSS

Elite Personal Search

SIEBEL SYSTEMS INC

At Your Service

American University

Beverly Hills High School