Lifestyle

Enthusiastic business professional with nearly 10 years of progressive experience in coordination, planning, and supporting daily operations and administrative functions for C-Level Executives in an international environment. Well organized, culturally adept, team driven, with a record of managing tasks, projects and major corporate events to completion. Creative thinker with proven ability to eliminate non value added tasks to improve productivity, efficiency, and bottom line savings to the organization.

Reported to the President & CEO and the COO.  Maintained a high level of professionalism and confidentiality, providing a critical communication link between the President and COO and their direct reports.  Acted as the first line of contact for internal/external clients.

•	Organized interviews for the President and COO, communicated directly with the internal/external candidates, and prepared all travel arrangements and interview agendas.
•	Performed Human Resource functions including: offer letters, promotion letters, new hire orientation/on boarding, and vacation/sick tracking.
•	Proactively managed two executive calendars by continuously monitoring meeting requests, assured necessary pre-read material for meeting and prep time were completed.  
•	Organized, managed and attended various meetings by preparing agendas, presentations and handouts, notifying attendees, recording/distributing the minutes and following up on all action items.  
•	Negotiated and delivered cost-effective solutions for all meetings, to include travel aspects for participants, coordinating agendas, presentations and technology requirements.
•	Secured venues, contract negotiations, event logistics, set-up, catering, entertainment, and guest speakers.  Locations included:  St. Martin, Puerto Rico, Hawaii, Washington DC, Baltimore, Pittsburgh, Philadelphia, and Charlotte.  Served as single point of contact and decision maker for all events.
•	Reduced company costs, by over $40,000, by leveraging product vendors to assist with sponsoring an activity or dinner during the event.  
•	Updated and maintained SharePoint sites for various functional areas.
•	Managed multiple administrative projects simultaneously, and monitored progress to ensure deadlines were met.
•	Monitored and responded to phone calls, letters and emails in a timely manner.  Determined the nature and purpose of inquiries and communicated messages and pertinent information with professionalism.
•	Audited expense reports submitted by other executives.
•	Created and managed yearly corporate calendar for the entire company.
•	Managed and updated status of all corporate initiatives.

Executive Assistant

Supported three executives, one of which is currently the CEO, and supported staff of 12 Directors (600+staff total), at 14 locations across 3 Countries. Responsibilities included routine daily support to ensure that executives were well supported in all tactical and strategic aspects of the business. Areas of responsibility included:  Organizing complex travel itineraries, both domestic and international including obtaining passports, visas and all required travel documentation, calendar management, planning high level customer events in the local area and other geographic locations as needed including catering and meeting logistics.  Exhibited knowledge and understanding of global cultures and customs.  Assisted in the creation of all documents and presentation materials for internal and external needs. Provided back up administrative support to VP of Sales & Marketing and Product Management.  

•	Assisted the Marketing Department as one of the core planners for the annual three day customer event (500+ in attendance).  This included site visits before the event, organizing customer off-site events, restaurant planning, and complete meeting logistics. 
•	Initiated and created an “Executive Dashboard” for Operations team that prioritized all High/Medium/Low activities needed to keep the executive and directors on track to completing major tasks on time both internally and externally.
•	Worked with IT and Finance teams to efficiently manage all IT and Telecom assets for Operations team to minimize expenses and maximize useful life of existing assets (laptops & iPhones). 
•	Collaborated on a pilot program to create a customer networking site for effective communication between the customer base.
•	Completed complex expense reports for all three senior executives involving multiple currencies and extensive details, ensuring adherence to company T&E policy.
•	Monitored ADP time entry to make sure all employees had entered their PTO and time worked against the project code.
•	Monitored all Environment, Health, Safety (EHS) training adherence and reported variances monthly.
•	Entered and received inventory and non-inventory purchase requisitions into SAP.
•	Supported, implemented and monitored smart spend initiatives of discretionary costs such as supplies, travel arrangements and carpooling.  Over $30,000 was saved in less than three months by using company frequent flier miles to book airfare.

Executive Administrative Assistant

Find out detailed information about Jamie Schoenfeldt,  in Corona, CA

Jamie Schoenfeldt: in Corona, CA

Jamie Schoenfeldt

Vector Security

Landis+Gyr

Purdue University