Tech

Program Analyst to Front Office for Infrastructure Development Directorate at Defense Security Information Agency (DISA) and Infrastructure Development Directorate Division 3 – Software Services Division

Over 19 years’ experience as a dedicated, professional Executive and Administrative Assistant within both a small business and large corporations. Highly organized multitasker, who adapts quickly to change, works well independently or in teams and seeks out subject matter experts to solve a broad range of problems.

Managed, integrated, and synchronized highly complex activities/projects on a Defense Information Systems Agency (DISA) account for senior executive-level officers (SES) and Division Chief.  

•	Prioritized workloads to accommodate multiple assignments by proactively anticipating opportunities that assisted the completion of objectives and goals 
Exercised discretion and good judgment in assisting the Directorate with priorities
•	Ensured the senior staff and division chief stayed on schedule and had the appropriate materials to be reviewed in advance of meetings
•	Attended meetings, ensuring business requirements and proposed solutions were captured, monitored against milestones, and completed  
•	Tracked activities; identified and analyzed reporting requirements related to key strategic projects; define/develop data sources; and prepared related reports
•	Recommended process enhancements, managed key internal and external relationships, and identified and resolved project issues, interdependencies, and conflicts ensuring positive outcomes
•	Worked closely and effectively to keep staff well informed of upcoming commitments and responsibilities, following up appropriately   
•	Acted as a “barometer,” having a sense for the issues taking place in the environment and keeping the staff updated 
•	Exercises discretion and good judgment in assisting the Directorate with priorities  
•	Maintained discretion and confidentiality in relationships with all govt., military, and contractor members
•	Calendar Management (includes active engagement in)
•	anticipating, prioritizing, and planning meeting events
•	daily syncs
•	printing schedules 
•	follows up on incoming issues and concerns addressed, including those of sensitive and confidential nature
•	recommends appropriate course of action, referral, or response to calendar issues 
•	Ensured the staff stays on schedule and has the appropriate materials to be reviewed in advance of meetings
•	Screened calls and meetings to ensure that the subject meeting is appropriate and the correct invitees are included
•	Identifies and schedules the meeting, obtains room location, and establishes a phone bridge when warranted
•	Ensures the staff’s biographies are kept updated and responded to requests for materials regarding her and the Division in general
•	Prepares trip books (involves arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel related meetings)
•	Edits and completes first drafts for written communications to external stakeholders
•	Assists in managing media inquiries at Division level
•	Acts as ID3 Customer Engagement Representative by providing phone coverage for ID3 
•	Identify, manage, monitor, and prioritize multiple projects and risk proactively and simultaneously, and follow through on issues in a timely manner
•	Performed as the first point of contact for our variety of vendors and customers ensuring needs were handled in a professional manner.

Senior Executive Administrative Assistant to the Director, Integrated Combat Management Systems (ICMS)
Responsible to provide comprehensive administrative support to the Director, ICMS and his direct reports including scheduling, planning and coordination of meetings via MS Outlook, arranging travel, preparing expense reports and managing multiple calendars while effectively prioritizing and managing time.
•	Supports a diverse team including Business Area Director, Program Management Staff, resident subcontractors while assisting our prime and US Navy end-user
•	Manages multiple conference rooms and personal calendars with the ability to rearrange schedules to remove conflicts
•	Assisted business area Contracts Manager with a variety of tasks, including documentation, contracts folder organization and audit preparations
•	Handles export requirements for the business area. Completed tasks with an extremely high, first-time submission approval rate:
•	Over 125 Export Authorization Requests (DSEA)
•	Over 40 Foreign Visitor Requests (FVR)
•	Several Technical Control Plans (TCP) for long-term, foreign subcontractor on site visits
•	Responsible for domestic and international travel
•	Prepared and submitted documentation for passports and visas
•	Scheduled medical evaluations
•	Responsible for the travel export requirements

Senior Executive Administrative Assistant

Find out detailed information about Kimberly Adams, Program Analyst to Front Office for Infrastructure Development Directorate at Defense Security Information Agency (DISA) and Infrastructure Development Directorate Division 3 – Software Services Division in Pasadena, MD

Kimberly Adams: Program Analyst to Front Office for Infrastructure Development Directorate at Defense Security Information Agency (DISA) and Infrastructure Development Directorate Division 3 – Software Services Division in Pasadena, MD

Kimberly Adams: Program Analyst to Front Office for Infrastructure Development Directorate at Defense Security Information Agency (DISA) and Infrastructure Development Directorate Division 3 – Software Services Division in Pasadena, MD

Kimberly Adams

Defense Information Security Agency

Northrop Grumman Electronic Systems

UMUC