Ann Andrus

Ann Andrus

Executive Assistant
Location: Columbia MD
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Ann M. Andrus 7265 Calm Sunset Columbia, MD 21046 240-280-5745 Email: Andruf7@comcast.net OBJECTIVE A highly organized and detail oriented Executive Assistant with over 15 years of experience providing thorough and skillful administrative support to senior executives. PROFESSIONAL SUMMARY • Attention to detail; proactive approach to all situations • Ability to multi-task with ease in fast-paced, deadline-driven environment • Proven track record of detailed follow up skills • Efficient in handling time sensitive and confidential information • Persistence and tenacity in keeping senior executives on schedule • Loyalty and strong work ethic; ability to work equally well independently or collaboratively • Continually seeking new ways to improve office procedures SKILLS Executive Schedule Management, Extensive Calendaring, Meeting Coordination, Travel Arrangements, Customer Service, Event Planning and Coordination, Human Resources, Workflow Planning and Prioritization, and Microsoft Office. PROFESSIONAL EXPERIENCE NOAA, Office of Oceanic and Atmospheric Research December 2011-Present Silver Spring, MD 20910 Executive Assistant to Assistant Administrators (AA)-Contract Position • Gatekeeper to control/maintain the AA’s calendars of a multi-billion dollar agency; extensive scheduling of appointments, meetings, and conferences • Create travel books for executives which includes meeting agenda and materials needed during travel, travel city weather forecasts, listing of area restaurants, and points of interest • Manage workflow of AA; appropriately prioritizing tasks and obligations • Collaborate effectively with senior executives by anticipating needs; ability to foresee problems and prevent them by taking action • Dedicated and forward; able to balance conflicting priorities in order to manage workflow; able to prioritize multiple tasks and follow through to achieve project goals and meet critical deadlines • Plan and coordinate department gatherings NOAA, National Sea Grant Office December 2009-December 2011 Silver Spring, MD 20910 Executive Assistant to the Director & Deputy Director- Contract Position • Saved The National Sea Grant Office over $20,000 in airline ticket prices • Gatekeeper to control/maintain two calendars, extensive scheduling of appointments, meetings, and conferences • Prepared all letters, reports, briefing material, tables, forms, while ensuring accuracy, correct grammar, and completeness • Planned all aspects of travel including 15 Advisory Board Members; scheduling, reservations, travel orders, and vouchers • Worked with WebCIMS 4.2 • Served as the Advisory Board Member Coordinator • Created weekly calendar meetings Department of Commerce, ITA October 2009-December 2009 Washington, DC 20320 Executive Assistant to the Director-Contract Position • Assisted the Director of ITA • Prepared all letters, reports, briefing material, tables, forms, while ensuring accuracy, correct grammar, and completeness • Planned all aspects of travel; scheduling, reservations, travel orders, travel orders, and vouchers • Planned meetings and conferences • Performed special projects as assigned by the supervisor NOAA, Office of Marine and Aviation Operations January 2009-October 2009 Administrative Support Specialist to the Director & Deputy Director- Contract Position • Gatekeeper to control/maintain three senior level calendars of a multi-billion dollar agency; scheduling appointments, meetings and scheduling conferences • Served as the Administrative Support Specialist to three most senior level executives; a Two Star Admiral, a One Star Admiral, and Deputy Director • Planned various travel from beginning to end; including a two week trip to Alaska, which resulted in starting the process of repairing one of NOAA’s docks • Received all correspondence (electronically and by paper).Upon receipt, decided the action to be taken and routes to the proper individual(s) for action following up to ensure actions are completed accurately and on time • Planned all meetings and conferences to ensure a smooth event • Interacted with government officials, congressional aides and members of public regarding requests for information and initiated actions to provide oral or written responses Doyen Consulting, Inc. 2007-2008 Grand Rapids, MI 49503 Position: Executive Assistant to the President and Consultants • Planned outings for clients and staff • Established and maintained relationships with vendors • Managed President’s calendar/schedule • Leaned how to create widgets on the Macintosh computer • Completed extensive research for set up in a new office • Recruited two top notch consultants to bring in more revenue APCOM Power/Alstom 2006-2007 West Olive, MI 49460 Executive Assistant to the Project Manager- Contract Position • Managed accounts with the Purchasing Agent • Built and maintained relationships with vendors • Tracked/processed orders and purchase orders • Processed turnover reports on a daily basis Fifth Third Bank 2005-2006 Grand Rapids, MI 49503 Executive Assistant to the Executive Director • Coordinated CFO/managers schedule, made appointments and meetings, arranged and coordinated travel schedules • Processed trade tickets • Developed an Event Planning Team • Organized and maintained confidential files • Organized travel schedules, interfacing with internal/external travel agent to arrange ground/air transportation and hotel accommodations Hidalgo & DeVries, Inc. 2004-2005 Grand Rapids, MI 49504 Executive Assistant to the President/CEO and Vice President • Served as the Human Resources Coordinator • Planned events and travel arrangements for the President and staff • Maintained checking, money market and line of credit accounts • Maintained Accounts Receivable and Process Accounts Payable • Prepared weekly and monthly financial reports • Reviewed/tracked employee and corporate expenses Additional Experience: • Foremost Insurance Company, Caledonia, MI, Executive Assistant, 2000-2004 • EBI Companies, Grand Rapids, MI, Work Leader, 1994-2000 • Short-term retail positions at JC Penny in 2008 and Family Video in 2005 EDUCATION Bachelor of Science – Criminal Justice with minor in Business Administration (expected completion 2016) University of Maryland University College, Adelphi, Maryland Associates Degree in Business Administration, 1995 Grand Rapids Community College, Grand Rapids, MI CERTIFICATIONS/AWARDS • Spring 2013 Dean’s List • Fall 2014 Dean’s List • Spring 2015 Dean’s List • Notary Public – 2 years • Member of Federally Employed Women (FEW) VOLUNTEER WORK • Humane Society of Kent County, MI – 1 Month • Farmers Insurance Group Charity Golf Classic, Caledonia, MI – 4 years • Keyworker for the CFC of the National Capital Area (DC) – 2 years

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