Fashion

Lifestyle

Streetwear

Event Coordinator

A highly competent, capable and resourceful events coordinator with all round experience of event development, management and marketing. Self-motivated and enthusiastic with a positive attitude and a proven ability to ensure a smooth running event. Experienced in planning, hosting and coordinating corporate conferences, meetings, festivals as well as private events such as weddings and fundraisers. Ability to keep a level head at stressful times and considers no job too big or too small. Excellent communication skills and comfortable working in a fast paced, hands-on, growth orientated work environment.

Looking for a career advancement opportunity with a company that will challenge my problem solving skills and allow me to further develop my potential. 


•	Assist in selling our entry management services to Event Organizers through sales meetings, networking and existing relationships
•	Work with clients from beginning stages to ensure a quality and well planned event is produced to their standards
•	Conducted interviews to hire staff, assign duties, supervise and coordinate tasks to create successful events
•	Perform administrative tasks such as event recaps, payroll, inventory reconciliation, and scheduling
•	Developed and maintained database of 600+ employees to keep track of staff, event details and post event notes
•	Managed teams of 75+ employees at a single event

Event Manager

•	Assist clients with event consultation, planning, staffing and execution 
•	Emphasis on “sustainable” event management; green vendors, locations and products
•	Search and negotiate suitable venues or locations as per the requirement and budgetary constraints of client
•	Clients Include: Eventbrite, Ticketfly, William Grant & Sons as well as private weddings, fundraisers and parties
•	Sample Events: NY Wine Expo, LA Times Festival of Books, Tales of the Cocktail

•	Develop, organize, plan and promote a range of small and large scale events for multiple clients in the Spirts Industry
•	Review and source locations where the events could be held
•	Assist in event design and set up
•	Work with Brand Ambassadors and Regional Market Managers to plan and execute consumer activations, trade events, and happy hours for various markets across California
•	Manage vendors including photographers, bartenders, models, and catering staff
•	Provide on-site support for entry management
•	Prepare monthly recap presentations

Owner

•	Project Manager for Oracle Open World in San Francisco 2011-2015 and Home Depot Sales Manager Meeting 2012-2015 in Las Vegas
•	Develop event program and timeline to get approved by clients
•	Liaise and negotiate with suppliers such as hotel banquet staff, florists and rental companies
•	Work with high level executives to ensure vision of event is achieved
•	Executive events that are well-planned, well-managed, smooth-running and successful
•	Conduct a follow up, detailed analysis of events to improve and streamline future ones

Project Manager

•	Contracted to assist with largest, most detailed and high end wedding in Paula Le Duc history
•	Trusted to liaise with elite client and celebrity guests of the event
•	Organized and processed check in, transportation, costume fittings and delivery of costumes for guests

•	Adapted to the start-up culture by going above and beyond job duties 
•	Researched the industry and current trends to create persuasive presentations and pitches to prospective clients
•	Assisted in reaching overall sales goals for the business, as well as growing the company in terms of employees, clients and revenue
•	Created promotional material for client’s events and distributed it to target audience
•	Sent out accurate client contracts and ensured they are signed and returned with appropriate deadlines

Advertising Sales Agent and Marketing Coordinator

•	Managed entire banquet staff, assigned duties and provided report for high-level management
•	Maintained constant contract with event host to ensure event ran seamlessly
•	Whenever possible, exceeded expectations for event host
•	Coordinated and communicated closely with department heads to ensure a flawless event
•	Perform post event activities such as data entry and reporting

Banquet Captain

Find out detailed information about Carmen Stephens, Event Coordinator in Encinitas, CA

Carmen Stephens: Event Coordinator in Encinitas, CA

Carmen Stephens

KINETIC EVENTS

INDEPENDENT CONTRACTOR

SPIRITED PRODUCTIONS

HARTMANN STUDIOS

PAULA LE DUC FINE CATERING AND EVENTS

Metrowize

THE VILLA FLORENCE

California State University San Marcos

Mira Costa College

University of California San Diego