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Administrative Assistant

Over eight years of experience providing administrative support to President and other "C" level executives. Manage a wide range of administrative functions while consistently producing top quality work.  

Vista Outdoor, Bell + Giro
Scotts Valley, CA
Administrative Assistant / Receptionist (March 2019 – present)
•	Provide administrative support to the President and Senior Leadership team (SLT).
•	Schedule and coordinate meetings, appointments and travel arrangements for President, Vice President and SLT across multiple time zones. 
•	Complete domestic and international expense reports. 
•	Greet all clients and visitors, ensuring that they receive a positive first impression of the company.
•	Manage daily operations of the front desk while supporting the President and SLT. 
•	Investigate and collate data for documents, presentations and reports. 
•	Spearheaded the “Stoke Squad” employee engagement committee.
•	Launched and piloted a “going green” initiative to cut cost and reduced waste at the office.   
•	Plan and coordinate business development events, holiday parties and adjacent events.
•	Work with SLT to help plan and coordinate Go to Market and Global Sales Meetings.
•	Help coordinate Board of Directors meeting with the CEO, President and SLT.


Human Resources Coordinator / Receptionist (August 2016 - March 2019)
•	Providing support to the Human Resources Department and Technical Recruiters.
•	Updating of all job postings and requisitions.
•	Primary point of contact for interview candidates throughout the interview process including:
o	Interview Scheduling
?	Working with the interview team to determine availability.
?	Providing candidate with different availability options from the interview team.
?	Creating and emailed the interview schedule to candidate and interview team.
o	Organizing of candidate travel including:
?	Working with our travel team Pana to coordinate all aspects of candidate travel including, flight reservations, car rental and hotel booking.
•	Completion of required employee on-boarding and off-boarding documents.
•	Intern and third-party services temporary position coordination.
•	Processing invoices and purchase orders.
•	Employee Sales Coordinator.
o	Processing of all employee orders, including collection and submittal of all payments.
•	General office administration including:
o	Drafting and administering inter-office communications.
o	Inter-office order processing including supply procurement and inter-office order/mail distribution.
•	Product shipping and receiving.
•	Coordination with internal support roles including, finance, product management, marketing,
	 sales, shipping and receiving, engineering and administrative functions.
•	Interfacing with external suppliers and potential vendors.
•	Digital Marketing for Giro brand.
o	Addition of all new product to online catalog and updating related products to the product page.
o	Creation of new campaigns for Giro brand on Promoboxx and submittal of new product through Hybris on Giro brand website.


Human Resources Coordinator / Receptionist 

Campbell, CA
Administrative Assistant / Office Manager (July 2015 – August 2016)
•	Ensured the complete accuracy of internal documentation to simplify the customer’s experience and promote loyalty.
•	Handled all accounts payable, invoicing, work orders, parts orders and office deposits. 
•	Managed all incoming customer service issues with relation to payments, schedule and equipment.
•	Coordinated, planned, and executed departmental and divisional meetings.
•	Communicated scheduling and rescheduling activities to all parties.
•	Interfaced with all levels of leadership, including daily interaction with top level executives.
•	Reorganized Parts Department stock room to streamline efficiency of operations.
•	Managed telephone calls to include collection of payment due on delinquent accounts.
•	Facilitated Managers of Parts, Service and Sales in receiving stock, generating part sales tickets, work orders, sales contracts, fulfilling orders and maintaining files for each department.


Administrative Assistant / Office Manager

Campbell, CA
Administrative Assistant (May 2012 – July 2015)
•	Courier of legal documentation for Price and Associates.
•	Managed the flow and handling of confidential, sensitive and proprietary information.
•	Documentation management of drafted documents (review, edit, and finalization).
•	Provision of guidance and direction to other administrative support employees, as needed.
•	Provided support for internal business reviews, documentation and reports; compile and edit weekly and monthly status reports as needed.
•	Organization of office operations and procedures.
•	Record keeping of legal and financial documentation, including office expenses and costs.
•	Independent handling office management functions such as preparing presentations, tracking open items and identifying ways to streamline office activities.
•	Maintenance of SharePoint sites, including posting of documents, deleting obsolete documents, maintaining system access permissions and lists of authorized users.
•	General support including:
o	Opening and distributing incoming mail; preparing outgoing mail and Screening phone calls.
o	Typing, faxing, copying, and document editing and scanning.
o	Issuance of event notifications.
o	P-card purchases.


Find out detailed information about Nicole Rhodes, Administrative Assistant in Scotts Valley, CA

Nicole Rhodes: Administrative Assistant in Scotts Valley, CA

Nicole Rhodes

Bell + Giro

Bell + Giro

JB Precision Inc.

Price and Associates