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Accounting Assistant

Skilled Accounts Payable Specialist highly effective at developing positive and productive working rapport
with employees through open communication and clearly set guidelines. Experience in inventory control
tracking and vendor negotiations. Diligent, hardworking and adaptable to dynamic environments.

- Daily entries of invoices, purchase orders and credit card charges.
- Handle all subcontractor certificates of insurance, tracking expiration dates on excel to keep records current.
- Matching purchase orders to invoices and requesting approval for any overages.
- Extremely knowledgeable with QuickBooks software including QuickBooks Time.
- Subcontractor point of contact regarding contracts, W9's, insurance, invoicing and payments.
- Generated conditional and unconditional lien releases.
- Provided preliminary information and prepared outgoing preliminary notices.
- Processed payments early allowing discounts to be taken.
- Process payroll. Review timecards, obtain approvals, print paychecks and submit direct deposits.
- Manage PTO and Sick Time for employees.
- Purchased office supplies and occasionally project supplies as well as client gifts.
- Scheduled equipment rentals and track dates to add extensions when necessary.
- Answer main phone line daily.
- Handle outgoing mail.
- Deposit checks on Quickbooks and through online banking.
- Review employee expense reports.
- Maintain positive relations with all subcontractors and clients.

- Certified payroll preparation and submission.
- Maintained payroll information by collecting, calculating, and entering data.
- Knowledge of prevailing wage regulations.
- Familiar with Pump Magic dispatching software.
- Obtained state, city and county permits for the entire fleet of boom trucks.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Assisted in selecting food and beverage suppliers to cater our office events.
- Arranged hotel accommodations, cars or drivers and all related documentation.
- Prepared travel expense reports and submitted for reimbursement.
- Maintained thorough and accurate records of transactions.

Administrative Assistant/Certified Payroll

- Efficiently handled cash flow reporting, posted cash receipts and analyzed chargebacks.
- Set up and updated customer accounts with interactions, payments and personal information.
- Generated and mailed updated statements.
- Maintained payroll information by calculating, collecting and entering data.
- Oversaw inventory and office supply purchases.
- Opened and properly distributed incoming mail.
- Served as a key holder.
- Entered all invoices requiring payment via check or bank draft.
- Used item Numbers to properly stock warehouse.
- Coordinated with freight forwarders to expedite international shipments.
- Created purchase orders.
- Adjusted procedures as needed to maximize department effectiveness.

Accounts Receivable/Purchasing

- Reviewed employee expense reports for accuracy and processed payments.
- Generate weekly check run with proper approvals.
- Tracked progress and performance with Microsoft Excel  spreadsheets.
- Assisted in selecting food and beverage suppliers to cater our office events.
- Set up new vendors in QuickBooks including any special payment information.
- Ensured W-9's were received prior to any payments generated.
- Oversaw inventory and purchased office supplies.
- Prepared monthly expense reports with proper documentation and submitted for approval before
issuing the reimbursement.
- Performed accounts receivable duties including invoicing, accepting payments and recorded
deposits.
- Created purchase orders.
- Maintained productive relationships with outside vendors.
- Daily entries of vendor invoices.
- Matched invoices to purchase orders and attached packing slips.
- Coded invoices to the correct account if not entered via purchase order.
- Responded to all customer inquiries thoroughly and professionally.

Accounts Payable Specialist

Find out detailed information about Jaime Kelly, Accounting Assistant in Irvine, CA

Jaime Kelly: Accounting Assistant in Irvine, CA

Jaime Kelly

VR MASON

FLEMING AND SONS CONCRETE PUMPING

BRAVO TILE AND STONE

ANAHEIM TRANSPORTATION NETWORK